10/31/1925

  

UCCSN Board of Regents' Meeting Minutes
October 31, 1925
 



10-31-1925
Volume OE - Pages 441-448

                         Reno, Nevada
                       October 31, 1925

The Board of Regents met in the Office of President Clark on
Saturday morning, October 31, 1925, at 9 o'clock, all members
of the Board and President Clark being present.

The minutes of the meeting of September 30th were corrected in
accord with letter of Comptroller Gorman of October 3rd, 1925
and were then approved on motion of Mr. Pratt, by the following
vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            Aye

List No. 10, State Claims Nos. 98 to 113 for the net sum of
$39,298.36, and List No. 11, Regents Checks Nos. 5102 to 5116
for the net sum of $56,657.01 were, on motion of Mr. Pratt,
approved by the following vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            Aye

Mrs. Hood moved that the Regents subscribe for 60 copies of the
Desert Wolf at a cost of $72 for the University year.  Vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            No

On motion of Mr. Pratt, the Regents authorized the subscription
of 350 copies of the U. of N. Sagebrush by the Regents at $1.25
each for this University year.  Vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            Aye

It was the sense of the Board that the two papers might possibly
be consolidated, in view of the editorial in the last issue stat-
ing that its main object was to provide a channel for College
humor.  The President agreed to speak to the two Editors about
this possibility.  It was also understood that after this year,
the University's subscription list for the Sagebrush would not
exceed 100 copies, the President to notify the Editor of the
Brush of this decision.

On the recommendation of Mr. Creel, President Clark recommended
that the Board invite the Western States Extension Conference to
hold its November 1926 meeting on this Campus, the invitation to
be extended by Director Creel at the pending Conference at Pull-
man, Washington, within the next few days.  Mr. Williams moved
that the President be authorized to extend a formal invitation
to this Western States Conference to hold its next meeting on
this University Campus.  Vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            Aye

On the recommendation of Director Creel, President Clark recom-
mended that the salary of Miss Mary Stillwell, Assistant Director
of Agricultural Extension, should be increased from $3000 to
$3300 per year, effective November 1, 1925.  Mrs. Hood moved the
adoption of the President's recommendation.  Vote:

    Mrs. Hood            Aye
    Judge Talbot         No
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            Aye

Chairman Pratt had hoped to present some figures on electric
cable, but these were not available.  He had also thought to
bring up the question of hazing, but had decided to let the mat-
ter lay over until some other time.  Judge Talbot stated that he
wished to go on record as stating that at the next full meeting
of the Board, or possibly sooner, he would move the passage of
the following Resolution by this Board:

    RESOLVED, that every man hereafter registered as a student
    of the University of Nevada be required to file with the
    Registrar at the time he registers the following written
    pledge:  "I solemnly pledge that during the time I am a
    student of the University of Nevada I will not haze or as-
    sault any other student and I will be kind, courteous and
    gentlemanly in all my conduct."

The proposed Bylaws were gone over Article by Article.  Mrs.
Hood suggested that the Bylaws should include an Article stating
that the last two years of his service a Regent should serve as
Chairman of the Board.  Judge Talbot moved that they should not
provide in the Bylaws that a Regent during his last two years
of service shall be Chairman of the Board.  Vote:

    Mrs. Hood            No
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        No
    Mr. Pratt            Aye

The Board then recessed until after the football game in the
afternoon.

The Board reconvened in the President's Office at 4:45 P.M., all
members and President Clark being present.

Judge Talbot moved that at the end of Section 4, Article 5, of
the Proposed Bylaws the following be added:

    Excepting teachers whose terms of employment have been
    specifically limited, any University teacher about to be
    dismissed shall, except in a case of clearly established
    grave moral delinquency, be given notice of his dismissal
    at least 5 months before the end of his salary year.  Be-
    fore the Board of Regents takes final action to dismiss any
    teacher, such teacher shall be given opportunity to have a
    hearing before the Board, at which hearing the teacher may
    present any evidence in his own behalf.

Vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            Aye

Judge Talbot moved that the proposed regulation on leaves of
absence should appear as Section 5 of Article V, as follows:

    Sec. 5.  Leaves of Absence of University Staff Members

    The President and Board of Regents are ready to consider
    application for leave of absence for a semester or longer
    time by any member of the University staff who will present
    a definite plan for such use of his leave time as will make
    him better able to serve the University on his return and
    they are ready to consider the grant of some compensation
    during a given leave of absence, provided the staff member
    concerned has been in the service of the University not
    less than 3 years before the leave is granted and provided
    that the staff member concerned will pledge a return to
    the service of the University for at least 2 years after
    his leave of absence has expired.

Vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mr. Pratt            Aye

In the proposed Service Staff Annuities, Judge Talbot moved
that the maximum 45% should be changed to 50%.  Vote:

    Mrs. Hood            No
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        No
    Mr. Pratt            No

Mrs. Hood moved the adoption of the Service Annuity Plan as
presented by the President at the request of the Board, with un-
derstanding that the full text of this, the Board's adopted
standing Service Annuity Plan, should be printed in the forth-
coming Bulletin containing the Boards Bylaws, etc.

    Staff Service Annuities

    Any member of the University staff who has been in the full-
    time service of the University continuously for not less
    than 10 years immediately preceding his or her retirement
    from active service may be released from active service and
    may receive from the general funds of the University a serv-
    ice annuity under the following conditions:

    1.  Retirement and service annuity, subject to the service
        years above stated,

        a.  May be granted by the Board of Regents any time
            after the person concerned shall have reached 60
            years of age.

        b.  Shall be granted by the Board of Regents upon request
            of the person concerned any time after the person
            shall have reached 65 years of age.

        c.  Shall be granted by the Board of Regents to any staff
            member not later than the end of the University year
            in which the person concerned is 70 years of age,
            provided that this (c) limitation need not be en-
            forced against members of the staff of the Superin-
            tendent of Buildings and Grounds.

    2.  a.  The amount of the annual service annuity to be paid
            in each case shall be a percentage of the annual
            salary of the person concerned averaged for the last
            5 years of the person's active service.  The percent-
            age in each case shall be 25% for the minimum service
            time of 10 years, increased by 1% for each year of
            full-time service in this University of Nevada beyond
            10 years and further increased by 1% for each 2 years
            of full-time service by the person concerned in any
            other University, College or Normal School, prior to
            the beginning of the person's service in this Uni-
            versity, provided that the upper percentage limit of
            annual service annuity in any case shall be 45%.  In
            no case shall any service annuity exceed the sum of
            $2500 per year.

        b.  If any member of the University staff, having been
            10 full-time years, or more, in service of the Uni-
            versity, is permanently incapacitated for further
            regular service before that member has reached 60
            years of age, the Board of Regents will be ready
            to give consideration to this as a special case,
            possibly deserving of some service annuity grant.

    3.  Each member of the teaching staff of the University who
        goes on the retired list shall be given, during the re-
        mainder of his life, an emeritus Professorial ranking
        the same as his ranking during his final year of service,
        except that such ranking shall not carry any Deanship
        or Directorship or Headship of Department.  An emeritus
        Professor shall be a member of the University faculty
        with voice but not with vote at faculty meetings.  With
        the consent of the active Head of the Department concern-
        ed, and of the President of the University and of the
        Board of Regents, a given emeritus Professor may be per-
        mitted to give a course or courses in the Department in
        which he has emeritus ranking without additional com-
        pensation other than his retirement annuity.  In no case,
        however, shall a Professor of emeritus rank act in any
        administrative capacity as a Director, Head of Depart-
        ment, Dean or otherwise.

Vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            Aye

Judge Talbot moved the adoption of the Bylaws as revised, as
follows:

                  BYLAWS OF THE BOARD OF REGENTS

                             ARTICLE I

    Meetings

    Section 1.  All meetings of the Board of Regents shall be
    held at the University unless otherwise ordered.  The members
    shall be notified by mail or telegraph.

    Section 2.  The Board shall hold 5 regular meetings during
    each year, one each on the last legal day of the months of
    January, June, August and November and one within 3 days of
    Commencement.  In each odd-numbered year the regular January
    meeting shall be the organization meeting when the Board
    shall elect its officers for the ensuing biennium, unless
    otherwise provided by the Board.

    Section 3.  Special meetings of the Board may be called when-
    ever deemed necessary by the Chairman or any 3 members of the
    Board, by giving due notice thereof by mail or telegram to
    each member of the Board.  Such notice shall indicate the
    general character of business to be transacted at the meet-
    ing.

    Section 4.  The majority of all members of the Board shall be
    a quorum to transact business, unless herein otherwise pro-
    vided, and also a majority of all members of committees.  A
    smaller number may meet and adjourn to some other time or
    until such quorum is obtained.

                             ARTICLE II

    Order of Business

    Section 1.  At all regular meetings and at special meetings
    so far as may be applicable, the following order of business
    shall be observed, unless modified by a majority vote of the
    Board:

        1.  Roll Call.
        2.  Reading and approval of the minutes of previous meet-
            ings; provided, however, that if a typewritten copy
            has been furnished each member prior to the begin-
            ning of a session, the reading of the minutes may,
            upon motion, be dispensed with.
        3.  Election of officers.
        4.  Unfinished business.
        5.  Reports and recommendations of the President of the
            University.
        6.  Reports and recommendations of the Chairman of the
            Board.
        7.  Reports of Committees.
        8.  Communications and Petitions.
        9.  New Business.

                             ARTICLE III

    Rules of Order

    Section 1.  Cushing's Manual of Parliamentary Practice shall
    govern the course of all business and debate so far as it
    may be applicable to this body.

    Section 2.  All motions, resolutions and proposals shall be
    reduced to writing before being voted upon.

    Section 3.  No "second" shall be required to any motion.

    Section 4.  A record vote of the Board shall be had upon all
    propositions for the appropriation of the funds of the Uni-
    versity or its expenditures or to create liability or upon
    the sale, purchase or leasing of real estate or sale of bonds
    and upon any contract for the construction of buildings, or
    any amendment or revision of the statutes of the University
    or Bylaws of the Board, and upon demand of any member of
    the Board made before the announcement of a vote otherwise
    taken.

    Section 5.  A motion to reconsider may be made by any member
    who voted upon the prevailing side and at the pending of a
    future meeting.

                             ARTICLE IV

    Committees of the Board

    Section 1.  At the organization meeting in January of each
    odd-numbered year, the Board shall elect 2 members of an
    Executive Committee consisting of 3 members, the Chairman
    of the Board to be Chairman ex officio.  Each member shall
    hold office for 2 years or until his successor is elected.
    Vacancies in the Committee may be filled by the Board at
    any time.

    Section 2.  This Committee shall meet on the last legal day
    of each month, except on the days on which meetings are held
    by the Board and shall meet whenever the Chairman or 2
    members thereof shall find it necessary for the transaction
    of any business within the powers of the Committee which is
    urgent and cannot be postponed for a regular meeting of the
    Board.

    Section 3.  The Executive Committee and also a majority of
    all the members of the Board, shall have power, when the
    Board is not in session, as fully as the Board would have if
    in session, to pay, and to authorize the drawing and deliv-
    ery of checks and the signing thereof by the Chairman of the
    Board or by any member of the Board, for the payment of the
    salaries of members of the faculty and staff and employees,
    as previously fixed by the Board, for the expense and pay-
    roll for the care and upkeep of the buildings and grounds,
    for supplies for the usual business of the University, for
    materials and expenditures within the budgeted amounts al-
    lowed or fixed by the Board, and for payment on construction
    contracts and any and all other obligations previously fixed,
    incurred or authorized by the Board.

    Any motion, resolution or action of the Executive Committee
    or of a majority thereof, when approved by all the members
    of the Board in writing and a copy thereof entered in the
    minutes of the Board shall have the same force and effect as
    if passed by the Board in regular session.

    The Executive Committee shall not have power to employ mem-
    bers of the faculty or staff or to increase or contract for
    the payment of salaries or to incur any new financial or
    other obligations against the Board, or the University, or
    its funds, unless the action of the Committee be approved
    as herein before specified and provided.  They shall not
    have the power to sell or purchase any real estate or bonds
    or other securities unless specifically authorized by the
    Board or as herein provided.

    Section 4.  The Executive Committee shall make a record in
    writing of all its transactions and submit it to the Board
    at its regular meeting, signed by all the members agreeing
    thereto.  Such record shall thereupon be incorporated in the
    minutes of the Board as an integral part thereof.

    Section 5.  The regular committees of the Board shall be
    appointed by the Chairman of the Board and a list thereof
    inserted in the minutes of the organization meeting.

    Section 6.  The following shall constitute the regular or
    standing committees of the Board, and the members thereof
    shall hold office for 2 years, or until their successors are
    appointed:

            Finance Committee (3 members)
            Property Committee (1 member)
            Instruction Committee (1 member)
            Library Committee (1 member)
            Student Welfare Committee (1 member)

    Section 7.  The said Committees shall consider all matters
    referred to them by the Board or by the President of the
    University as soon as may be, and carry out orders of the
    Board in so far as they are empowered by the Board specifi-
    cally so to do, and shall report their recommendations or
    action in writing at the next meeting of the Board.

    Section 8.  Special committees may be created to take care
    of subjects specifically referred to them.

                             ARTICLE V

    Officer and Appointees of the Board

    Section 1.  The officers of the Board shall consist of a
    Chairman, a Vice Chairman and a Secretary, who shall be
    elected for a term of 2 years extending to the next organi-
    zation meeting.  They shall be elected at the organization
    meeting or at a regular meeting of the Board and shall hold
    office until their successors are elected and qualified.
    All vacancies for any cause shall be filled in like manner.

    Section 2.  The President of the University shall be elected
    at a regular meeting of the Board.

    Section 3.  The Treasurer and Comptroller shall be elected
    at a regular meeting of the Board.

    Section 4.  The Board may at any time, upon the recommenda-
    tion of the President of the University, appoint such Deans,
    Professors and Instructors and such other subordinate of-
    ficers and employees as it may deem necessary.  Such appoint-
    ments and positions shall be held during the pleasure of the
    Board unless the term thereof shall be specifically fixed at
    the time of their appointment.  Excepting teachers whose
    terms of employment have been specifically limited, any Uni-
    versity teacher about to be dismissed shall, except in a case
    of clearly established grave moral delinquency, be given no-
    tice of his dismissal at least 5 months before the end of his
    salary year.  Before the Board of Regents take final action
    to dismiss any teacher, such teacher shall be given opportu-
    nity to have a hearing before the Board, at which hearing
    the teacher may present any evidence in his own behalf.

    Section 5.  Leaves of Absence of University Staff Members.

    The President and the Board of Regents are ready to consider
    application for leave of absence for a semester or longer
    time by any member of the University staff who will present
    a definite plan for such use of his leave time as will make
    him better able to serve the University on his return and
    they are ready to consider the grant of some compensation
    during a given leave of absence, provided the staff member
    concerned has been in the service of the University not less
    than 3 years before the leave is granted and provided that
    the staff member concerned will pledge a return to the serv-
    ice of the University for at least 2 years after his leave
    of absence has expired.

                             ARTICLE VI

    The Duties of the Officers or Appointees

    Section 1.  The Chairman of the Board.  It shall be the duty
    of the Chairman of the Board to preside at all its meetings
    and submit such recommendations and motions as he may con-
    sider proper concerning the business and interests of the
    University and sign checks and documents.

    Section 2.  In the absence of the Chairman, the Vice Chairman
    shall have the powers and perform the duties of the Chairman.

    Section 3.  The Secretary.  The Secretary shall keep the
    records of the proceedings of the Board and the books per-
    taining to his office, and they shall be open for inspec-
    tion by any member of the Board or officer of the University.
    He shall give notice of all meetings of the Board; he shall
    keep its records; he shall be ex officio clerk of the Execu-
    tive Committee of the Board; he shall notify the President
    of the University of all votes, orders or regulations of
    the Board relating to the management and control of the Uni-
    versity.  He may appoint an Assistant Secretary with the
    approval of the Board.

    The Secretary shall keep a journal (minutes) of the proceed-
    ings of the Board which shall indicate in summary statements
    all matters presented by the President of the University,
    the Secretary, the Treasurer, or other officer, or communi-
    cations of any character to the Board upon which action has
    been taken, with identification references by titles and
    number to all papers and exhibits in connection therewith.
    Such communications shall not be spread upon the journal at
    large unless so ordered by a vote of the Board, provided
    that all regular financial or business statements, records
    or reports or records of appointments submitted shall be
    entered in complete form therein.

    Section 4.  The Treasurer and Comptroller.  The Treasurer
    and Comptroller is authorized to receive payment of all
    moneys arising from gifts or bounties in any form to the
    University or for its benefit; all fees from students or
    others; proceeds from all sales of farm products or any
    articles of personal property of whatever nature or kind;
    fees for services rendered in any manner, and funds from
    any source whatever, other than in cases by law required
    to be paid to the State Treasurer.  The Treasurer shall
    keep the accounts of the moneys in his custody in such
    separate funds as shall be indicated by the Board of Regents
    or as are desirable and necessary for the proper and system-
    atic accounting for the moneys coming into the treasury.  He
    shall deposit promptly in banks designated by the Board of
    Regents the entire amount of all moneys received by him, ex-
    cept such as may be necessary for the proper conduct of the
    petty business of his office.  At each regular meeting of
    the Board, the Treasurer shall report in detail the transac-
    tions of his office for the quarter next preceding the meet-
    ing and shall report the condition of the treasury at such
    time and also at any other time the Board may request.  All
    requisitions for supplies, equipment, or for the expenditure
    of money for any purpose whatever shall be made on the pre-
    scribed form and shall be approved by the President of the
    University before the purchase or expenditure is made.  The
    Treasurer shall draw his warrant for the payment of claims
    against the University that have been authorized by the
    required requisition, but in no case shall he receive or
    audit for payment any claim that has not been so authorized.

    Section 5.  The President.  The President of the University
    shall be the official administrator and executive agent of
    the Board.  He shall be ex officio a member of all faculty
    committees; he shall attend the meetings of the Board of
    Regents and meetings of all committees when desired; he
    shall make such recommendations to the Board of Regents from
    time to time as may seem to him wise, touching any phase of
    the University policy or administration.  He shall make such
    nominations for appointment to positions under the Board of
    Regents as he may deem best.  He shall perform such duties
    as may be provided by the Board or by law.  The President of
    the University shall hold the same relation to the Board of
    Control of the Experiment Station as he does to the Board
    of Regents of the University.

    Section 6.  Deans, Professors and Instructors.  The duties
    of Deans, Professors and Instructors shall be such as may be
    defined by the Board or the faculty.

Vote:

    Mrs. Hood            Aye
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Aye
    Mr. Pratt            Aye

Mr. Williams moved that Mrs. Williams and Mrs. Hood should act
with the Chairman as the Executive Committee of the Board.  Vote:

    Mrs. Hood            Not Voting
    Judge Talbot         Aye
    Mr. Williams         Aye
    Mrs. Williams        Not Voting
    Mr. Pratt            Aye

No further business appearing, the Board adjourned with under-
standing that the next meeting of the Board should be held at
9 o'clock on Monday morning, November 30th and that Mr. Pratt,
Mrs. Williams and Judge Talbot would agree to be present at
that meeting.

                             Walter E. Pratt
                             Chairman

Carolyn M. Beckwith
Secretary