UCCSN Board of Regents' Meeting Minutes
October 31, 1925
10-31-1925
Volume OE - Pages 441-448
Reno, Nevada
October 31, 1925
The Board of Regents met in the Office of President Clark on
Saturday morning, October 31, 1925, at 9 o'clock, all members
of the Board and President Clark being present.
The minutes of the meeting of September 30th were corrected in
accord with letter of Comptroller Gorman of October 3rd, 1925
and were then approved on motion of Mr. Pratt, by the following
vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt Aye
List No. 10, State Claims Nos. 98 to 113 for the net sum of
$39,298.36, and List No. 11, Regents Checks Nos. 5102 to 5116
for the net sum of $56,657.01 were, on motion of Mr. Pratt,
approved by the following vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt Aye
Mrs. Hood moved that the Regents subscribe for 60 copies of the
Desert Wolf at a cost of $72 for the University year. Vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt No
On motion of Mr. Pratt, the Regents authorized the subscription
of 350 copies of the U. of N. Sagebrush by the Regents at $1.25
each for this University year. Vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt Aye
It was the sense of the Board that the two papers might possibly
be consolidated, in view of the editorial in the last issue stat-
ing that its main object was to provide a channel for College
humor. The President agreed to speak to the two Editors about
this possibility. It was also understood that after this year,
the University's subscription list for the Sagebrush would not
exceed 100 copies, the President to notify the Editor of the
Brush of this decision.
On the recommendation of Mr. Creel, President Clark recommended
that the Board invite the Western States Extension Conference to
hold its November 1926 meeting on this Campus, the invitation to
be extended by Director Creel at the pending Conference at Pull-
man, Washington, within the next few days. Mr. Williams moved
that the President be authorized to extend a formal invitation
to this Western States Conference to hold its next meeting on
this University Campus. Vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt Aye
On the recommendation of Director Creel, President Clark recom-
mended that the salary of Miss Mary Stillwell, Assistant Director
of Agricultural Extension, should be increased from $3000 to
$3300 per year, effective November 1, 1925. Mrs. Hood moved the
adoption of the President's recommendation. Vote:
Mrs. Hood Aye
Judge Talbot No
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt Aye
Chairman Pratt had hoped to present some figures on electric
cable, but these were not available. He had also thought to
bring up the question of hazing, but had decided to let the mat-
ter lay over until some other time. Judge Talbot stated that he
wished to go on record as stating that at the next full meeting
of the Board, or possibly sooner, he would move the passage of
the following Resolution by this Board:
RESOLVED, that every man hereafter registered as a student
of the University of Nevada be required to file with the
Registrar at the time he registers the following written
pledge: "I solemnly pledge that during the time I am a
student of the University of Nevada I will not haze or as-
sault any other student and I will be kind, courteous and
gentlemanly in all my conduct."
The proposed Bylaws were gone over Article by Article. Mrs.
Hood suggested that the Bylaws should include an Article stating
that the last two years of his service a Regent should serve as
Chairman of the Board. Judge Talbot moved that they should not
provide in the Bylaws that a Regent during his last two years
of service shall be Chairman of the Board. Vote:
Mrs. Hood No
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams No
Mr. Pratt Aye
The Board then recessed until after the football game in the
afternoon.
The Board reconvened in the President's Office at 4:45 P.M., all
members and President Clark being present.
Judge Talbot moved that at the end of Section 4, Article 5, of
the Proposed Bylaws the following be added:
Excepting teachers whose terms of employment have been
specifically limited, any University teacher about to be
dismissed shall, except in a case of clearly established
grave moral delinquency, be given notice of his dismissal
at least 5 months before the end of his salary year. Be-
fore the Board of Regents takes final action to dismiss any
teacher, such teacher shall be given opportunity to have a
hearing before the Board, at which hearing the teacher may
present any evidence in his own behalf.
Vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt Aye
Judge Talbot moved that the proposed regulation on leaves of
absence should appear as Section 5 of Article V, as follows:
Sec. 5. Leaves of Absence of University Staff Members
The President and Board of Regents are ready to consider
application for leave of absence for a semester or longer
time by any member of the University staff who will present
a definite plan for such use of his leave time as will make
him better able to serve the University on his return and
they are ready to consider the grant of some compensation
during a given leave of absence, provided the staff member
concerned has been in the service of the University not
less than 3 years before the leave is granted and provided
that the staff member concerned will pledge a return to
the service of the University for at least 2 years after
his leave of absence has expired.
Vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mr. Pratt Aye
In the proposed Service Staff Annuities, Judge Talbot moved
that the maximum 45% should be changed to 50%. Vote:
Mrs. Hood No
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams No
Mr. Pratt No
Mrs. Hood moved the adoption of the Service Annuity Plan as
presented by the President at the request of the Board, with un-
derstanding that the full text of this, the Board's adopted
standing Service Annuity Plan, should be printed in the forth-
coming Bulletin containing the Boards Bylaws, etc.
Staff Service Annuities
Any member of the University staff who has been in the full-
time service of the University continuously for not less
than 10 years immediately preceding his or her retirement
from active service may be released from active service and
may receive from the general funds of the University a serv-
ice annuity under the following conditions:
1. Retirement and service annuity, subject to the service
years above stated,
a. May be granted by the Board of Regents any time
after the person concerned shall have reached 60
years of age.
b. Shall be granted by the Board of Regents upon request
of the person concerned any time after the person
shall have reached 65 years of age.
c. Shall be granted by the Board of Regents to any staff
member not later than the end of the University year
in which the person concerned is 70 years of age,
provided that this (c) limitation need not be en-
forced against members of the staff of the Superin-
tendent of Buildings and Grounds.
2. a. The amount of the annual service annuity to be paid
in each case shall be a percentage of the annual
salary of the person concerned averaged for the last
5 years of the person's active service. The percent-
age in each case shall be 25% for the minimum service
time of 10 years, increased by 1% for each year of
full-time service in this University of Nevada beyond
10 years and further increased by 1% for each 2 years
of full-time service by the person concerned in any
other University, College or Normal School, prior to
the beginning of the person's service in this Uni-
versity, provided that the upper percentage limit of
annual service annuity in any case shall be 45%. In
no case shall any service annuity exceed the sum of
$2500 per year.
b. If any member of the University staff, having been
10 full-time years, or more, in service of the Uni-
versity, is permanently incapacitated for further
regular service before that member has reached 60
years of age, the Board of Regents will be ready
to give consideration to this as a special case,
possibly deserving of some service annuity grant.
3. Each member of the teaching staff of the University who
goes on the retired list shall be given, during the re-
mainder of his life, an emeritus Professorial ranking
the same as his ranking during his final year of service,
except that such ranking shall not carry any Deanship
or Directorship or Headship of Department. An emeritus
Professor shall be a member of the University faculty
with voice but not with vote at faculty meetings. With
the consent of the active Head of the Department concern-
ed, and of the President of the University and of the
Board of Regents, a given emeritus Professor may be per-
mitted to give a course or courses in the Department in
which he has emeritus ranking without additional com-
pensation other than his retirement annuity. In no case,
however, shall a Professor of emeritus rank act in any
administrative capacity as a Director, Head of Depart-
ment, Dean or otherwise.
Vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt Aye
Judge Talbot moved the adoption of the Bylaws as revised, as
follows:
BYLAWS OF THE BOARD OF REGENTS
ARTICLE I
Meetings
Section 1. All meetings of the Board of Regents shall be
held at the University unless otherwise ordered. The members
shall be notified by mail or telegraph.
Section 2. The Board shall hold 5 regular meetings during
each year, one each on the last legal day of the months of
January, June, August and November and one within 3 days of
Commencement. In each odd-numbered year the regular January
meeting shall be the organization meeting when the Board
shall elect its officers for the ensuing biennium, unless
otherwise provided by the Board.
Section 3. Special meetings of the Board may be called when-
ever deemed necessary by the Chairman or any 3 members of the
Board, by giving due notice thereof by mail or telegram to
each member of the Board. Such notice shall indicate the
general character of business to be transacted at the meet-
ing.
Section 4. The majority of all members of the Board shall be
a quorum to transact business, unless herein otherwise pro-
vided, and also a majority of all members of committees. A
smaller number may meet and adjourn to some other time or
until such quorum is obtained.
ARTICLE II
Order of Business
Section 1. At all regular meetings and at special meetings
so far as may be applicable, the following order of business
shall be observed, unless modified by a majority vote of the
Board:
1. Roll Call.
2. Reading and approval of the minutes of previous meet-
ings; provided, however, that if a typewritten copy
has been furnished each member prior to the begin-
ning of a session, the reading of the minutes may,
upon motion, be dispensed with.
3. Election of officers.
4. Unfinished business.
5. Reports and recommendations of the President of the
University.
6. Reports and recommendations of the Chairman of the
Board.
7. Reports of Committees.
8. Communications and Petitions.
9. New Business.
ARTICLE III
Rules of Order
Section 1. Cushing's Manual of Parliamentary Practice shall
govern the course of all business and debate so far as it
may be applicable to this body.
Section 2. All motions, resolutions and proposals shall be
reduced to writing before being voted upon.
Section 3. No "second" shall be required to any motion.
Section 4. A record vote of the Board shall be had upon all
propositions for the appropriation of the funds of the Uni-
versity or its expenditures or to create liability or upon
the sale, purchase or leasing of real estate or sale of bonds
and upon any contract for the construction of buildings, or
any amendment or revision of the statutes of the University
or Bylaws of the Board, and upon demand of any member of
the Board made before the announcement of a vote otherwise
taken.
Section 5. A motion to reconsider may be made by any member
who voted upon the prevailing side and at the pending of a
future meeting.
ARTICLE IV
Committees of the Board
Section 1. At the organization meeting in January of each
odd-numbered year, the Board shall elect 2 members of an
Executive Committee consisting of 3 members, the Chairman
of the Board to be Chairman ex officio. Each member shall
hold office for 2 years or until his successor is elected.
Vacancies in the Committee may be filled by the Board at
any time.
Section 2. This Committee shall meet on the last legal day
of each month, except on the days on which meetings are held
by the Board and shall meet whenever the Chairman or 2
members thereof shall find it necessary for the transaction
of any business within the powers of the Committee which is
urgent and cannot be postponed for a regular meeting of the
Board.
Section 3. The Executive Committee and also a majority of
all the members of the Board, shall have power, when the
Board is not in session, as fully as the Board would have if
in session, to pay, and to authorize the drawing and deliv-
ery of checks and the signing thereof by the Chairman of the
Board or by any member of the Board, for the payment of the
salaries of members of the faculty and staff and employees,
as previously fixed by the Board, for the expense and pay-
roll for the care and upkeep of the buildings and grounds,
for supplies for the usual business of the University, for
materials and expenditures within the budgeted amounts al-
lowed or fixed by the Board, and for payment on construction
contracts and any and all other obligations previously fixed,
incurred or authorized by the Board.
Any motion, resolution or action of the Executive Committee
or of a majority thereof, when approved by all the members
of the Board in writing and a copy thereof entered in the
minutes of the Board shall have the same force and effect as
if passed by the Board in regular session.
The Executive Committee shall not have power to employ mem-
bers of the faculty or staff or to increase or contract for
the payment of salaries or to incur any new financial or
other obligations against the Board, or the University, or
its funds, unless the action of the Committee be approved
as herein before specified and provided. They shall not
have the power to sell or purchase any real estate or bonds
or other securities unless specifically authorized by the
Board or as herein provided.
Section 4. The Executive Committee shall make a record in
writing of all its transactions and submit it to the Board
at its regular meeting, signed by all the members agreeing
thereto. Such record shall thereupon be incorporated in the
minutes of the Board as an integral part thereof.
Section 5. The regular committees of the Board shall be
appointed by the Chairman of the Board and a list thereof
inserted in the minutes of the organization meeting.
Section 6. The following shall constitute the regular or
standing committees of the Board, and the members thereof
shall hold office for 2 years, or until their successors are
appointed:
Finance Committee (3 members)
Property Committee (1 member)
Instruction Committee (1 member)
Library Committee (1 member)
Student Welfare Committee (1 member)
Section 7. The said Committees shall consider all matters
referred to them by the Board or by the President of the
University as soon as may be, and carry out orders of the
Board in so far as they are empowered by the Board specifi-
cally so to do, and shall report their recommendations or
action in writing at the next meeting of the Board.
Section 8. Special committees may be created to take care
of subjects specifically referred to them.
ARTICLE V
Officer and Appointees of the Board
Section 1. The officers of the Board shall consist of a
Chairman, a Vice Chairman and a Secretary, who shall be
elected for a term of 2 years extending to the next organi-
zation meeting. They shall be elected at the organization
meeting or at a regular meeting of the Board and shall hold
office until their successors are elected and qualified.
All vacancies for any cause shall be filled in like manner.
Section 2. The President of the University shall be elected
at a regular meeting of the Board.
Section 3. The Treasurer and Comptroller shall be elected
at a regular meeting of the Board.
Section 4. The Board may at any time, upon the recommenda-
tion of the President of the University, appoint such Deans,
Professors and Instructors and such other subordinate of-
ficers and employees as it may deem necessary. Such appoint-
ments and positions shall be held during the pleasure of the
Board unless the term thereof shall be specifically fixed at
the time of their appointment. Excepting teachers whose
terms of employment have been specifically limited, any Uni-
versity teacher about to be dismissed shall, except in a case
of clearly established grave moral delinquency, be given no-
tice of his dismissal at least 5 months before the end of his
salary year. Before the Board of Regents take final action
to dismiss any teacher, such teacher shall be given opportu-
nity to have a hearing before the Board, at which hearing
the teacher may present any evidence in his own behalf.
Section 5. Leaves of Absence of University Staff Members.
The President and the Board of Regents are ready to consider
application for leave of absence for a semester or longer
time by any member of the University staff who will present
a definite plan for such use of his leave time as will make
him better able to serve the University on his return and
they are ready to consider the grant of some compensation
during a given leave of absence, provided the staff member
concerned has been in the service of the University not less
than 3 years before the leave is granted and provided that
the staff member concerned will pledge a return to the serv-
ice of the University for at least 2 years after his leave
of absence has expired.
ARTICLE VI
The Duties of the Officers or Appointees
Section 1. The Chairman of the Board. It shall be the duty
of the Chairman of the Board to preside at all its meetings
and submit such recommendations and motions as he may con-
sider proper concerning the business and interests of the
University and sign checks and documents.
Section 2. In the absence of the Chairman, the Vice Chairman
shall have the powers and perform the duties of the Chairman.
Section 3. The Secretary. The Secretary shall keep the
records of the proceedings of the Board and the books per-
taining to his office, and they shall be open for inspec-
tion by any member of the Board or officer of the University.
He shall give notice of all meetings of the Board; he shall
keep its records; he shall be ex officio clerk of the Execu-
tive Committee of the Board; he shall notify the President
of the University of all votes, orders or regulations of
the Board relating to the management and control of the Uni-
versity. He may appoint an Assistant Secretary with the
approval of the Board.
The Secretary shall keep a journal (minutes) of the proceed-
ings of the Board which shall indicate in summary statements
all matters presented by the President of the University,
the Secretary, the Treasurer, or other officer, or communi-
cations of any character to the Board upon which action has
been taken, with identification references by titles and
number to all papers and exhibits in connection therewith.
Such communications shall not be spread upon the journal at
large unless so ordered by a vote of the Board, provided
that all regular financial or business statements, records
or reports or records of appointments submitted shall be
entered in complete form therein.
Section 4. The Treasurer and Comptroller. The Treasurer
and Comptroller is authorized to receive payment of all
moneys arising from gifts or bounties in any form to the
University or for its benefit; all fees from students or
others; proceeds from all sales of farm products or any
articles of personal property of whatever nature or kind;
fees for services rendered in any manner, and funds from
any source whatever, other than in cases by law required
to be paid to the State Treasurer. The Treasurer shall
keep the accounts of the moneys in his custody in such
separate funds as shall be indicated by the Board of Regents
or as are desirable and necessary for the proper and system-
atic accounting for the moneys coming into the treasury. He
shall deposit promptly in banks designated by the Board of
Regents the entire amount of all moneys received by him, ex-
cept such as may be necessary for the proper conduct of the
petty business of his office. At each regular meeting of
the Board, the Treasurer shall report in detail the transac-
tions of his office for the quarter next preceding the meet-
ing and shall report the condition of the treasury at such
time and also at any other time the Board may request. All
requisitions for supplies, equipment, or for the expenditure
of money for any purpose whatever shall be made on the pre-
scribed form and shall be approved by the President of the
University before the purchase or expenditure is made. The
Treasurer shall draw his warrant for the payment of claims
against the University that have been authorized by the
required requisition, but in no case shall he receive or
audit for payment any claim that has not been so authorized.
Section 5. The President. The President of the University
shall be the official administrator and executive agent of
the Board. He shall be ex officio a member of all faculty
committees; he shall attend the meetings of the Board of
Regents and meetings of all committees when desired; he
shall make such recommendations to the Board of Regents from
time to time as may seem to him wise, touching any phase of
the University policy or administration. He shall make such
nominations for appointment to positions under the Board of
Regents as he may deem best. He shall perform such duties
as may be provided by the Board or by law. The President of
the University shall hold the same relation to the Board of
Control of the Experiment Station as he does to the Board
of Regents of the University.
Section 6. Deans, Professors and Instructors. The duties
of Deans, Professors and Instructors shall be such as may be
defined by the Board or the faculty.
Vote:
Mrs. Hood Aye
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Aye
Mr. Pratt Aye
Mr. Williams moved that Mrs. Williams and Mrs. Hood should act
with the Chairman as the Executive Committee of the Board. Vote:
Mrs. Hood Not Voting
Judge Talbot Aye
Mr. Williams Aye
Mrs. Williams Not Voting
Mr. Pratt Aye
No further business appearing, the Board adjourned with under-
standing that the next meeting of the Board should be held at
9 o'clock on Monday morning, November 30th and that Mr. Pratt,
Mrs. Williams and Judge Talbot would agree to be present at
that meeting.
Walter E. Pratt
Chairman
Carolyn M. Beckwith
Secretary
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