July 14-15, 1911
07-14-1911
Volume OD - Pages 305-309
316-322
Reno, Nevada
July 14, 1911
An adjourned meeting of the Board of Regents was held at their
Office on July 14th, 1911. Present: Henderson, Codd and Reid.
Absent: Williams and O'Brien.
Resolutions offered by Mr. Codd were read as follows:
#1
That Mr. C. H. Gorman be and is hereby nominated and
appointed Assistant Secretary to the Board of Regents.
That his duties shall be to do all the clerical work of
writing the minutes of the Board, keeping accurate records
of all their meetings under the direction of Secretary
Taylor and the President.
#2
That he is hereby appointed Auditor and Accountant of the
University of Nevada, that all requisitions be entered by
him after proper approval by the Regents and the President
of the University, so that a proper check can be made when
the bills are submitted. That all bills and orders for
money be entered by him as they are received at the Uni-
versity, that the same be carefully checked and audited
by him, after which they shall be approved by the President
and the Board of Regents.
#3
That all account books, moneys received and paid out shall
be kept in the Business Office of the Auditor and Accountant
and that the new book ordered by the Board of Regents be
opened at once and that all entries be made there in or
all moneys received and disbursed from January 1, 1911, and
that the same be properly posted and entered up to date and
kept as the permanent record of the University of Nevada.
#4
That all employees of the University of Nevada, must from
this day on, support their claims against the University of
Nevada by proper receipts or bills for all cash items that
they may have expended for the University. This is particu-
larly intended for those Professors or employees who are out
on the road for the University and spending money for travel-
ing expenses, hotel bills, meals, etc. That the University
at once secure proper blank receipt books for this purpose,
and that any one going on trips for the University of any
nature whatever where money has to be expended, and where
no receipts or bills properly receipted can be presented,
no claim shall be allowed by the University of Nevada until
such proper receipt or bills are presented. However special
cases may be presented to the Board of Regents supported by
the President's approval.
#5
That all bills shall be paid monthly by the University of
Nevada, and that no bill shall be tabled or held up -- un-
less the matter is first brought before the Board of Regents
and if bills are held up -- they shall be put on a proper
file and marked "bills held in dispute".
#6
That the President shall prepare at once a detailed state-
ment of the moneys received from the State of Nevada, the
Government of the United States, or from any other source,
for 1911-12, and present same to the Board of Regents, to-
gether with his detailed statement of a budget, setting
aside in detail each Department the amount of money he feels
shall be used by such Department, and that the same be a-
dopted by the Board of Regents, after their consideration of
the same. Then the same be entered on the proper books of
the Accountant and Auditor, and that the proper distribution
be made of all moneys expended by the University of Nevada
in accordance with said budget.
#7
That all cash received at the University of Nevada and for
the University, of whatever nature, shall be deposited in
one of the local banks, and that proper vouchers and checks
be drawn for or against the same, when they are properly
approved by the Auditor and President. That these cash
accounts shall be opened under their proper heading, and
used for their proper purchase only. That complete itemized
statements be made monthly of all these accounts and be
presented to the Board of Regents, supported by proper
vouchers and checks for their approval.
#8
That after the budget above ordered is adopted, no fund
shall be changed from one account to the other without the
same being presented to the Board of Regents and ordered
changed by them in regular or special session and proper
entries being made on the minutes of the Board of the same.
#9
That a Secretary's Revolving Fund be created at once for the
sum of $2000. This amount to be arranged for by the Presi-
dent and the Board of Regents. That the same be deposited
in one of the local banks and be called "Secretary's Revolv-
ing Fund University of Nevada". That proper checks be pro-
vided and that this fund shall be drawn on by the Assistant
Secretary, Accountant and Auditor to orders approved by the
President. But that fund shall be used only for such cash
accounts as the University may require such as postage,
freight, express, special discounting of bills, advances for
traveling expenses, only when absolutely necessary. Special
payments of wages for men in the employ of the University.
That an itemized statement of this Revolving Fund account
be presented by the Auditor and Accountant monthly to the
Board of Regents, supported by properly receipted bills and
vouchers, together with his checks drawn on the bank for
said funds.
#10
That an itemized statement of all cash in banks or appro-
priations coming to the University of Nevada be made monthly
under their proper heads, and be presented to the Board of
Regents for their approval.
#11
That the books kept by the Auditor and Accountant shall be
so arranged as to keep an accurate cost of each Department
of the University of Nevada, so that the same can be called
for by the President or the Board of Regents.
#12
That an accurate account shall be kept of all Janitors and
students that are employed by the University of Nevada, and
that proper time checks be presented to the Business Office
of the University, and be approved by the Accountant and
President. These time checks to be kept daily by those who
are only employed on special occasions, and that such time
checks shall show on what building or what part of the
grounds such work was performed. Where men are employed
monthly their time checks shall show on what buildings or
what part of the grounds they are employed on. That the
President of the University shall be furnished with a
Secretary for his stenographic work, etc. and that the
entire time of the Assistant Secretary to the Board of
Regents Auditor and Accountant, shall be given to this
work only, under the direction of the President and the
Board of Regents.
#13
That Mr. C. H. Gorman be granted a few days leave of absence
to run down to the University of California to see how they
keep their accounts and how they conduct the business end
of their University: that he make a report of the same to
the Board of Regents and the President of the University of
Nevada. This is to be done at once.
#14
That the Board of Regents arrange for a semi-annual audit
of the books and accounts of all funds of the University of
Nevada by an outside auditor. That this audit shall cover
the University of Nevada proper, the Experiment Station, or
any other Department under the control of the Board of
Regents or the Board of Control. And that such report shall
be made to the Board of Regents semi-annually by such audi-
tor. That this expense come out of the Regents' Fund.
/s/ A. A. Codd
On motion of Mr. Reid, seconded by Henderson, these resolutions
were duly adopted and ordered put into effect at once.
The following recommendations and report were made by the Presi-
dent to the Board of Regents at their meeting of July 14th:
Gentlemen:
Making the report and the recommendations to this date.
Students and Teachers
I was asked recently to run over the list of our faculty and
students and see if I could not reduce the teaching force for
the coming year.
Taking the record of the new catalogue I find that we have Pro-
fessors who devote their entire time to teaching, 14; Assistant
Professors, 2; Instructors, 6, in the University. Dividing the
number of students in attendance last year - 212 - by 14, gives
us 15 and 1/7 students to a Professor; dividing the number by
16 gives 13 1/4 students to the Professor and Assistant Profes-
sor; dividing by 22 gives 9 and 7/11 students to the Professor,
Assistant Professor and Instructor. I need not remind you that
this mathematical statement is no guide whatever. This number
would mean that one man or one woman was taking care of 9 7/11
or 13 1/4, or 15 1/7 students throughout their entire course of
instruction. These numbers represent students in the Arts and
Science Department, consisting of three different Schools, in
the College of Agriculture, in the College of Engineering, repre-
senting three different Schools and in the State Normal School.
No Professor teaches less than 12 hours a week and some of them
devote as high as 22 hours to the work in the classroom and the
laboratory.
High School
In the High School the number of the students -- 90 -- divided
by the number of teachers who give their entire time to the
work of teaching -- 5 -- gives 18 students to each teacher.
but there are at least 6 different subjects to each student,
making 540 subjects provided for by these 5 teachers, and some
additional force in the shops and in the Commercial Department.
I think this cursory showing is a sufficient answer to the
fault finders who say that we have one Professor for every 5
students.
In the College of Agriculture members of our Station staff teach
one to two classes in addition to the Experiment Station work.
Of these there are 7 or 8 men. In short, the University of
this State represents, as the Regents will know, much larger
and more numerous activities than are represented by the teach-
ing in the University. The teaching function is the first
function and the number of students that the University has at
the present time is a goodly number.
Let me cite the activities of this University:
1. Its teaching activity, representing 9 different Schools.
2. State Analytical Laboratory, which serves the prospectors
and miners of this State with expense. This represents
the work of at least one man during the year.
3. The museum, to which one of our Professors devotes a large
part of his time.
4. The Hygienic Laboratory, one man all of his time, and one
man part of his time.
5. The Pure Food and Drug Inspection and Laboratory, occupying
the time of two men and an occasional third man.
6. The Standard Weights and Measures, not yet gone into effect,
but which will require the services of one man.
7. The High School, teaching activity, 90 students.
8. Agricultural Experiment Station, Hatch Fund.
9. Agricultural Experiment Station, Adams Fund.
10. Dry Farm at Elko.
11. Agricultural Extension and Farmer's Institutes -- planned
for but nothing done as yet.
I submit this statement in the rough merely to show you how
large are the interests and how important the work presided
over by the Regents and the Board of Control of Station. I
say without fear of contradiction that the progress that we
have made both within and without the institution is marvelous
and the University should be the subject of congratulations
rather than the carping criticisms which are so often heard.
Recommendations
1. I recommend the election of Albert T. Volwiller of the Uni-
versity of Chicago as teacher of History and English in the
High School at a salary of $1200 per year, beginning with
the first of August, 1911. This resolution was adopted.
2. I recommend the election of Grace Alice Day as teacher in the
training School for the year beginning August 1, 1911, at an
annual salary of $1500. I will lay before the Regents the
record of Miss Day, who is a graduate of Teachers' College,
Columbia. This record is first class. This is the first
appointment under the organization of the College of Educa-
tion. Two persons have been named for this particular work,
Miss Day and Mr. Charles B. Dyke. I have had some telegraph-
ic correspondence with Mr. Dyke. He held out for $2400 but
at last he consented to come the first year for $2200. He is
now at Columbia University. I know him personally and he
is a first class man. Frankly, I hesitate to recommend him
for appointment for fear the Board of Regents will not ap-
prove it, thinking that perhaps we can get along with only
one supervising teacher. There are ample means in our budget
of the College of Education for this man and I believe that
it would be wise to take him. You understand that we expect
to fit up the tower room in Orvis Ring School for this one
supervisor, or these two supervisors, as you may determine.
The recommendation electing Miss Day was adopted.
No action was taken on the recommendation concerning Mr. Dyke.
Psychological Laboratory
The Psychological Laboratory will need to be fitted up in the
southeast room of the first floor of Morrill Hall.
I have some plans looking to the fixing up of that Laboratory
which will also be the recitation room of Professor Ordahl, the
practical Head of the Department of Education.
President Stubbs and Regent Codd were appointed a committee to
attend to this matter.
J. E. Stubbs
President
The following report from Dr. Stubbs was also presented to the
Regents at their meeting of July 14th:
July 14, 1911
To the Hon. Board of Control
Agricultural Experiment Station, Reno
Gentlemen:
Dr. A. G. True, Director of the Office of Experiment Stations,
was here June 28th and 29th. He examined the Station accounts
and I believe conferred also with one member of the Board of
Regents. I called at Dr. True's office in Washington on Monday
the 19th, but he had already departed for the West. I conferred
with Dr. Allen and had him advise Dr. True that I would meet him
in San Francisco upon my return. On Monday, the 10th of July,
I met Dr. True by appointment in Berkeley and spent half a day
in conference with him. He was much pleased with the work of
our Station staff during the past year and took occasion to
speak in a commendatory way of every one of them. He approved
our action in allowing Dr. Jacobson to work in other labora-
tories than this Station Laboratory under the conditions that
this Board of Control had fixed, namely, that Dr. Jacobson would
make a report where he was, what he was doing, and work he had
accomplished, every three months, and that he would not charge
the Station with any of his traveling expenses, but receive his
regular salary, plus a sum not exceeding $500 for breakage in
laboratories, if they charged anything on that account.
I recommend to the Board of Control the following which is made
after conference with Dr. True and with his full sanction:
1. Dr. P. B. Kennedy to be Associate Director in charge of the
work under the Hatch and Adams Funds, at a salary of $2800
per year, to begin the first of October, 1911, at which
time his leave of absence will end. It is understood that
he will keep his Department of Botany, Horticulture and
Forestry.
2. I recommend that Gordon H. True be appointed Associate
Director of the Agricultural Farm Extension Work, which is
to include Farmers' Institutes, railroad demonstration
trains, country life, and dry farming, at a salary of $2800
a year, beginning with the first of July, 1911. It is un-
derstood that Professor True's Department in the Station
and College is that of Agriculture and Animal Husbandry,
which include Irrigation and Dairying.
3. I recommend that the salary of Dr. J. E. Church be fixed
at $83.33 per month from the Adams Fund, as in charge of
Mount Rose Observatory, to begin, July 1, 1911.
4. I recommend that Mrs. Louise Blaney Twaddle be appointed
stenographer for Mr. Kennedy and Mr. True and their associ-
ates in agricultural teaching and investigation at a salary
of $93.35 per month from the Hatch Fund, beginning August 1,
1911.
5. I recommend that the salary of the Director of the Station
be placed at $200 per annum beginning with the first of
July, 1911, from the Hatch Fund.
6. I recommend that the Agricultural Fair Gounds be regarded
as belonging to the Department of Agriculture and that it
is not a part of the Experiment Station or the Experiment
Station Farm.
7. I recommend that the Board of Regents and the Director of
the Station be appointed a committee to determine about the
purchase of the stock from the Experiment Station and its
transfer to the Agricultural Farm.
Very truly yours,
Director
No action was taken on recommendation No. 1, referring to Dr.
Kennedy.
No action was taken on recommendation No. 2, regarding G. H.
True.
No action was taken on recommendation No. 3, regarding J. E.
Church.
Recommendation regarding appointment of Louise Blaney Twaddle,
No. 4, as Secretary to the Agricultural Department, adopted by
motion.
No action taken regarding salary of Director, recommendation
No. 5.
Recommendation No. 6, regarding Fair Grounds, adopted by motion.
Recommendation No. 7, regarding committee for purchase of stock,
adopted by motion.
No further business appearing, the Board adjourned subject to
the call of the Chairman.
A. A. Codd
Chairman
Geo. H. Taylor
Secretary
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