07/14/1911

  

UCCSN Board of Regents' Meeting Minutes
July 14-15, 1911
 



07-14-1911
Volume OD - Pages 305-309
                  316-322

                         Reno, Nevada
                        July 14, 1911

An adjourned meeting of the Board of Regents was held at their
Office on July 14th, 1911.  Present:  Henderson, Codd and Reid.
Absent:  Williams and O'Brien.

Resolutions offered by Mr. Codd were read as follows:

                             #1

    That Mr. C. H. Gorman be and is hereby nominated and
    appointed Assistant Secretary to the Board of Regents.

    That his duties shall be to do all the clerical work of
    writing the minutes of the Board, keeping accurate records
    of all their meetings under the direction of Secretary
    Taylor and the President.

                             #2

    That he is hereby appointed Auditor and Accountant of the
    University of Nevada, that all requisitions be entered by
    him after proper approval by the Regents and the President
    of the University, so that a proper check can be made when
    the bills are submitted.  That all bills and orders for
    money be entered by him as they are received at the Uni-
    versity, that the same be carefully checked and audited
    by him, after which they shall be approved by the President
    and the Board of Regents.

                             #3

    That all account books, moneys received and paid out shall
    be kept in the Business Office of the Auditor and Accountant
    and that the new book ordered by the Board of Regents be
    opened at once and that all entries be made there in or
    all moneys received and disbursed from January 1, 1911, and
    that the same be properly posted and entered up to date and
    kept as the permanent record of the University of Nevada.

                             #4

    That all employees of the University of Nevada, must from
    this day on, support their claims against the University of
    Nevada by proper receipts or bills for all cash items that
    they may have expended for the University.  This is particu-
    larly intended for those Professors or employees who are out
    on the road for the University and spending money for travel-
    ing expenses, hotel bills, meals, etc.  That the University
    at once secure proper blank receipt books for this purpose,
    and that any one going on trips for the University of any
    nature whatever where money has to be expended, and where
    no receipts or bills properly receipted can be presented,
    no claim shall be allowed by the University of Nevada until
    such proper receipt or bills are presented.  However special
    cases may be presented to the Board of Regents supported by
    the President's approval.

                             #5

    That all bills shall be paid monthly by the University of
    Nevada, and that no bill shall be tabled or held up -- un-
    less the matter is first brought before the Board of Regents
    and if bills are held up -- they shall be put on a proper
    file and marked "bills held in dispute".

                             #6

    That the President shall prepare at once a detailed state-
    ment of the moneys received from the State of Nevada, the
    Government of the United States, or from any other source,
    for 1911-12, and present same to the Board of Regents, to-
    gether with his detailed statement of a budget, setting
    aside in detail each Department the amount of money he feels
    shall be used by such Department, and that the same be a-
    dopted by the Board of Regents, after their consideration of
    the same.  Then the same be entered on the proper books of
    the Accountant and Auditor, and that the proper distribution
    be made of all moneys expended by the University of Nevada
    in accordance with said budget.

                             #7

    That all cash received at the University of Nevada and for
    the University, of whatever nature, shall be deposited in
    one of the local banks, and that proper vouchers and checks
    be drawn for or against the same, when they are properly
    approved by the Auditor and President.  That these cash
    accounts shall be opened under their proper heading, and
    used for their proper purchase only. That complete itemized
    statements be made monthly of all these accounts and be
    presented to the Board of Regents, supported by proper
    vouchers and checks for their approval.

                             #8

    That after the budget above ordered is adopted, no fund
    shall be changed from one account to the other without the
    same being presented to the Board of Regents and ordered
    changed by them in regular or special session and proper
    entries being made on the minutes of the Board of the same.

                             #9

    That a Secretary's Revolving Fund be created at once for the
    sum of $2000.  This amount to be arranged for by the Presi-
    dent and the Board of Regents.  That the same be deposited
    in one of the local banks and be called "Secretary's Revolv-
    ing Fund University of Nevada".  That proper checks be pro-
    vided and that this fund shall be drawn on by the Assistant
    Secretary, Accountant and Auditor to orders approved by the
    President.  But that fund shall be used only for such cash
    accounts as the University may require such as postage,
    freight, express, special discounting of bills, advances for
    traveling expenses, only when absolutely necessary.  Special
    payments of wages for men in the employ of the University.
    That an itemized statement of this Revolving Fund account
    be presented by the Auditor and Accountant monthly to the
    Board of Regents, supported by properly receipted bills and
    vouchers, together with his checks drawn on the bank for
    said funds.

                             #10

    That an itemized statement of all cash in banks or appro-
    priations coming to the University of Nevada be made monthly
    under their proper heads, and be presented to the Board of
    Regents for their approval.

                             #11

    That the books kept by the Auditor and Accountant shall be
    so arranged as to keep an accurate cost of each Department
    of the University of Nevada, so that the same can be called
    for by the President or the Board of Regents.

                             #12

    That an accurate account shall be kept of all Janitors and
    students that are employed by the University of Nevada, and
    that proper time checks be presented to the Business Office
    of the University, and be approved by the Accountant and
    President.  These time checks to be kept daily by those who
    are only employed on special occasions, and that such time
    checks shall show on what building or what part of the
    grounds such work was performed.  Where men are employed
    monthly their time checks shall show on what buildings or
    what part of the grounds they are employed on.  That the
    President of the University shall be furnished with a
    Secretary for his stenographic work, etc. and that the
    entire time of the Assistant Secretary to the Board of
    Regents Auditor and Accountant, shall be given to this
    work only, under the direction of the President and the
    Board of Regents.

                             #13

    That Mr. C. H. Gorman be granted a few days leave of absence
    to run down to the University of California to see how they
    keep their accounts and how they conduct the business end
    of their University:  that he make a report of the same to
    the Board of Regents and the President of the University of
    Nevada.  This is to be done at once.

                             #14

    That the Board of Regents arrange for a semi-annual audit
    of the books and accounts of all funds of the University of
    Nevada by an outside auditor.  That this audit shall cover
    the University of Nevada proper, the Experiment Station, or
    any other Department under the control of the Board of
    Regents or the Board of Control.  And that such report shall
    be made to the Board of Regents semi-annually by such audi-
    tor.  That this expense come out of the Regents' Fund.

                         /s/ A. A. Codd

On motion of Mr. Reid, seconded by Henderson, these resolutions
were duly adopted and ordered put into effect at once.

The following recommendations and report were made by the Presi-
dent to the Board of Regents at their meeting of July 14th:

Gentlemen:

Making the report and the recommendations to this date.

                       Students and Teachers

I was asked recently to run over the list of our faculty and
students and see if I could not reduce the teaching force for
the coming year.

Taking the record of the new catalogue I find that we have Pro-
fessors who devote their entire time to teaching, 14; Assistant
Professors, 2; Instructors, 6, in the University.  Dividing the
number of students in attendance last year - 212 - by 14, gives
us 15 and 1/7 students to a Professor; dividing the number by
16 gives 13 1/4 students to the Professor and Assistant Profes-
sor; dividing by 22 gives 9 and 7/11 students to the Professor,
Assistant Professor and Instructor.  I need not remind you that
this mathematical statement is no guide whatever.  This number
would mean that one man or one woman was taking care of 9 7/11
or 13 1/4, or 15 1/7 students throughout their entire course of
instruction.  These numbers represent students in the Arts and
Science Department, consisting of three different Schools, in
the College of Agriculture, in the College of Engineering, repre-
senting three different Schools and in the State Normal School.
No Professor teaches less than 12 hours a week and some of them
devote as high as 22 hours to the work in the classroom and the
laboratory.

                          High School

In the High School the number of the students -- 90 -- divided
by the number of teachers who give their entire time to the
work of teaching -- 5 -- gives 18 students to each teacher.
but there are at least 6 different subjects to each student,
making 540 subjects provided for by these 5 teachers, and some
additional force in the shops and in the Commercial Department.

I think this cursory showing is a sufficient answer to the
fault finders who say that we have one Professor for every 5
students.

In the College of Agriculture members of our Station staff teach
one to two classes in addition to the Experiment Station work.
Of these there are 7 or 8 men.  In short, the University of
this State represents, as the Regents will know, much larger
and more numerous activities than are represented by the teach-
ing in the University.  The teaching function is the first
function and the number of students that the University has at
the present time is a goodly number.

Let me cite the activities of this University:

 1.  Its teaching activity, representing 9 different Schools.

 2.  State Analytical Laboratory, which serves the prospectors
     and miners of this State with expense.  This represents
     the work of at least one man during the year.

 3.  The museum, to which one of our Professors devotes a large
     part of his time.

 4.  The Hygienic Laboratory, one man all of his time, and one
     man part of his time.

 5.  The Pure Food and Drug Inspection and Laboratory, occupying
     the time of two men and an occasional third man.

 6.  The Standard Weights and Measures, not yet gone into effect,
     but which will require the services of one man.

 7.  The High School, teaching activity, 90 students.

 8.  Agricultural Experiment Station, Hatch Fund.

 9.  Agricultural Experiment Station, Adams Fund.

10.  Dry Farm at Elko.

11.  Agricultural Extension and Farmer's Institutes -- planned
     for but nothing done as yet.

I submit this statement in the rough merely to show you how
large are the interests and how important the work presided
over by the Regents and the Board of Control of Station.  I
say without fear of contradiction that the progress that we
have made both within and without the institution is marvelous
and the University should be the subject of congratulations
rather than the carping criticisms which are so often heard.

                        Recommendations

1.  I recommend the election of Albert T. Volwiller of the Uni-
    versity of Chicago as teacher of History and English in the
    High School at a salary of $1200 per year, beginning with
    the first of August, 1911.  This resolution was adopted.

2.  I recommend the election of Grace Alice Day as teacher in the
    training School for the year beginning August 1, 1911, at an
    annual salary of $1500.  I will lay before the Regents the
    record of Miss Day, who is a graduate of Teachers' College,
    Columbia.  This record is first class.  This is the first
    appointment under the organization of the College of Educa-
    tion.  Two persons have been named for this particular work,
    Miss Day and Mr. Charles B. Dyke.  I have had some telegraph-
    ic correspondence with Mr. Dyke.  He held out for $2400 but
    at last he consented to come the first year for $2200.  He is
    now at Columbia University.  I know him personally and he
    is a first class man.  Frankly, I hesitate to recommend him
    for appointment for fear the Board of Regents will not ap-
    prove it, thinking that perhaps we can get along with only
    one supervising teacher.  There are ample means in our budget
    of the College of Education for this man and I believe that
    it would be wise to take him.  You understand that we expect
    to fit up the tower room in Orvis Ring School for this one
    supervisor, or these two supervisors, as you may determine.

The recommendation electing Miss Day was adopted.

No action was taken on the recommendation concerning Mr. Dyke.

                       Psychological Laboratory

The Psychological Laboratory will need to be fitted up in the
southeast room of the first floor of Morrill Hall.

I have some plans looking to the fixing up of that Laboratory
which will also be the recitation room of Professor Ordahl, the
practical Head of the Department of Education.

President Stubbs and Regent Codd were appointed a committee to
attend to this matter.

                             J. E. Stubbs
                             President

The following report from Dr. Stubbs was also presented to the
Regents at their meeting of July 14th:

                                         July 14, 1911

To the Hon. Board of Control
Agricultural Experiment Station, Reno

Gentlemen:

Dr. A. G. True, Director of the Office of Experiment Stations,
was here June 28th and 29th.  He examined the Station accounts
and I believe conferred also with one member of the Board of
Regents.  I called at Dr. True's office in Washington on Monday
the 19th, but he had already departed for the West.  I conferred
with Dr. Allen and had him advise Dr. True that I would meet him
in San Francisco upon my return.  On Monday, the 10th of July,
I met Dr. True by appointment in Berkeley and spent half a day
in conference with him.  He was much pleased with the work of
our Station staff during the past year and took occasion to
speak in a commendatory way of every one of them.  He approved
our action in allowing Dr. Jacobson to work in other labora-
tories than this Station Laboratory under the conditions that
this Board of Control had fixed, namely, that Dr. Jacobson would
make a report where he was, what he was doing, and work he had
accomplished, every three months, and that he would not charge
the Station with any of his traveling expenses, but receive his
regular salary, plus a sum not exceeding $500 for breakage in
laboratories, if they charged anything on that account.

I recommend to the Board of Control the following which is made
after conference with Dr. True and with his full sanction:

1.  Dr. P. B. Kennedy to be Associate Director in charge of the
    work under the Hatch and Adams Funds, at a salary of $2800
    per year, to begin the first of October, 1911, at which
    time his leave of absence will end.  It is understood that
    he will keep his Department of Botany, Horticulture and
    Forestry.

2.  I recommend that Gordon H. True be appointed Associate
    Director of the Agricultural Farm Extension Work, which is
    to include Farmers' Institutes, railroad demonstration
    trains, country life, and dry farming, at a salary of $2800
    a year, beginning with the first of July, 1911.  It is un-
    derstood that Professor True's Department in the Station
    and College is that of Agriculture and Animal Husbandry,
    which include Irrigation and Dairying.

3.  I recommend that the salary of Dr. J. E. Church be fixed
    at $83.33 per month from the Adams Fund, as in charge of
    Mount Rose Observatory, to begin, July 1, 1911.

4.  I recommend that Mrs. Louise Blaney Twaddle be appointed
    stenographer for Mr. Kennedy and Mr. True and their associ-
    ates in agricultural teaching and investigation at a salary
    of $93.35 per month from the Hatch Fund, beginning August 1,
    1911.

5.  I recommend that the salary of the Director of the Station
    be placed at $200 per annum beginning with the first of
    July, 1911, from the Hatch Fund.

6.  I recommend that the Agricultural Fair Gounds be regarded
    as belonging to the Department of Agriculture and that it
    is not a part of the Experiment Station or the Experiment
    Station Farm.

7.  I recommend that the Board of Regents and the Director of
    the Station be appointed a committee to determine about the
    purchase of the stock from the Experiment Station and its
    transfer to the Agricultural Farm.

                             Very truly yours,

                             Director

No action was taken on recommendation No. 1, referring to Dr.
Kennedy.

No action was taken on recommendation No. 2, regarding G. H.
True.

No action was taken on recommendation No. 3, regarding J. E.
Church.

Recommendation regarding appointment of Louise Blaney Twaddle,
No. 4, as Secretary to the Agricultural Department, adopted by
motion.

No action taken regarding salary of Director, recommendation
No. 5.

Recommendation No. 6, regarding Fair Grounds, adopted by motion.

Recommendation No. 7, regarding committee for purchase of stock,
adopted by motion.

No further business appearing, the Board adjourned subject to
the call of the Chairman.

                             A. A. Codd
                             Chairman

Geo. H. Taylor
Secretary