03/12/1918

 UCCSN Board of Regents' Meeting Minutes

March 12-13, 1918 



03-12-1918
Volume OE - Pages 123-136

                         Reno, Nevada
                        March 12, 1918

The Board of Regents met in the Office of the President on Tues-
day, March 12, presided over by the Chairman.

Present:  Regents O'Brien, Curler, Baker, Sullivan and Chairman
Abel, and President Clark.

The minutes of the previous meeting having been placed in the
hands of the members of the Board, it was moved by Regent Curler
that the minutes be considered as read and that they be approved.
Motion carried, all voting aye.

There being no unfinished business, the reports and recommenda-
tions of the President were called for.

The President presented for approval the matters handled in the
Finance Committee meetings of January 30, February 19 and 28 and
March 31.  The Chairman ruled that these matters stood as ap-
proved by the approval of the minutes of the meetings referred
to.

The President presented a letter under date of February 5, from
Dr. Maxwell Adams, Professor of Chemistry, saying that he had
been asked by Professor Hart of the University of California to
take charge of their Department of Organic Chemistry during the
term of the Summer Session, and asking that he be granted per-
mission to accept the offer.  The President recommended that the
same be granted.

It was moved by Regent Curler that the recommendation of the
President be approved and the request granted.  Motion carried,
all voting aye.

The President read a letter from Superintendent Dilworth under
date of January 29th, and presented additional correspondence,
relative to the Board granting permission for Mr. E. R. Bennett,
Principal of the Tonopah School of Mines, to teach one class in
Science in the Tonopah High School, this in addition to his du-
ties as Principal of the Tonopah School of Mines.  The Presi-
dent's recommendation was that Mr. Bennett be permitted to do
this for the remainder of this high school year.

It was moved by Regent Baker that the recommendation of the Pres-
ident in regard to Mr. Bennett be approved.  Matter discussed.
It was moved by Regent Curler that the motion be amended basing
the granting of the request as a war measure for the remainder
of this term.  Amendment on motion was accepted.  Motion as
amended was put and carried, all voting aye.

The President read a telegram to Acting Dean Boardman of the
School of Engineering asking if he would accept a position for
several months as a Construction Engineer for a Government ex-
plosive plant at Nitro, West Virginia.  The President explained
that Professor Boardman might go and could be back for the open-
ing of the Fall term, and offered the following recommendation:
That Dean Boardman be granted leave of absence without pay, dur-
ing this particular work, dating from March 4, as Dean Boardman
had arranged for his work.

It was moved by Regent Curler that the recommendation of the
President in regard to Dean Boardman be approved.  Motion car-
ried, all voting aye.

The President reported that the Semicentenary of the University
of California was to be celebrated the week of March 18-23, that
Dr. H. W. Hill had been named as the regular University of Nevada
representative at this celebration.  The President stated he
would like to attend the last two days of the meeting and asked
if it was agreeable to the Board to do this.

It was moved by Regent Curler that the President of the Univer-
sity of Nevada be granted entire freedom of personal movement
and if he wishes to attend this meeting, he might do so.  Record
vote taken as follows:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The President presented a file of correspondence between himself
and Dr. James, and the Board and Dr. James relative to the matter
of the mode of payment of Dr. James' salary, on which matter the
Regents had taken action in August (see minutes of August 1,
1917), Dr. James having requested of the President that the mat-
ter be reopened.  The President stated that he had informed Dr.
James that he was unwilling to reopen a matter that had been
adjudicated by the Board, but stated his willingness to place
all the facts in the matter before the Board.

The correspondence was read and the matter discussed in detail
as to the nature of the understanding with Dr. James, the whole
matter hinging on what interpretation was understood by the
Board on the first $600.  It was suggested that the matter be
held for the later action in the Board meeting.

Resolutions on the death of Dr. Mack, as follows, were adopted
by the Board.

                  (No resolution included)

The President read to the Board the resignation of Miss Zilla
Mills, Instructor in Home Economics, submitted by Miss Mills
under date of February 12th and his reply to Miss Mills, accept-
ing the resignation, written under date of February 16.  The
President stated that Miss Mills' place for the remainder of
this semester had been supplied by the appointment of Miss Jessie
P. Pope, to begin March 1, Miss Mills to be paid to that date.

It was moved that the action of the President with reference to
Miss Mills' resignation and pay be approved.  Motion carried,
vote being as follows:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The President stated further in regard to Miss Pope that it being
difficult to obtain teachers at this particular time of the year,
Miss Sears had learned that Miss Pope, who was teaching the grade
work in Home Economics in Elko, was willing to come temporarily
beginning March 1.  This was thought well as it would enable
Miss Sears to look over the field with the object of finding a
properly qualified and properly trained Instructor for filling
the position permanently.  It was the President's recommendation
that Miss Jessie Pope be made temporary Instructor in Home Eco-
nomics beginning March 1, 1918, for three months at a salary of
$100 per month.

It was moved by Mr. O'Brien that the recommendation of the Pres-
ident with regard to Miss Pope be approved.  Vote:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The President stated that Miss Sears as Head of the Department of
Home Economics was the only Instructor of the rank of full Pro-
fessor and the Head of a Department who was receiving less than
the minimum salary of Instructors of that rank.  He explained
that the carrying out of the provisions of the Smith-Hughes Act
required a part of the time of Miss Sears as Head of the Depart-
ment of Home Economics.  On this account her work was heavier,
and that part of her time was entitled to compensation from the
Smith-Hughes funds as administered through the State Vocational
Board and under the plans approved by that Board and the Federal
Board.  Miss Sears might well, he considered, be raised to $2400
per year, and such part of her time as was devoted to Smith-
Hughes work, which would possibly be 1/3, be paid from the Smith-
Hughes funds, which would be a saving to the University, he rec-
ommended the following:  That Miss Sears be raised in salary to
$2400 per year with the understanding that such part of her sal-
ary as corresponds to time devoted to Smith-Hughes work shall be
paid from Smith-Hughes funds of the State, the same beginning
March 3, 1918, and continuing while she did the work, it being
the plan that the work be continued next year.

It was moved by Regent Curler that the recommendation of the
President be approved.  Vote:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The President read a letter dated January 2, 1918, on the subject
of trees on the University Farm asking that some certain ones
might be cut down.  Matter was discussed and left to the Presi-
dent without motion, with the suggestion that a Nevadan loves a
tree.

The President read some correspondence between himself and Miss
Wier pertaining to an unpaid claim for syllabi in amount $231.78.
He had no recommendation to make regarding the same at the pres-
ent time, but would present all the facts in the case at a later
date when the matter would come up again, Miss Wier being agree-
able in the present stringency to allow the claim to be held over
if the same might be done without prejudice.

The President read a letter from Superintendent Lynch under date
of March 8th recommending that the salary of Donald Fraser be
increased to $100 per month beginning March 1, 1918, and that
consideration be given for an increase in the salaries of the
other regular men working on buildings and grounds.  It was the
recommendation of the President that the increase be given Mr.
Fraser as set forth in Mr. Lynch's letter.

Discussion on finances and increases arose.

The President reported to the Board that he had worked out a
budget for the period ending June 30, based on figures submitted
by the Departments.  Through this budget, which allowed only the
necessary expenditures by the Departments, he hoped to make up
something on the deficit, the status of which he also explained,
though the Departments were granted in nearly all cases all they
asked for.

The President also reported his plans for Commencement, stating
that for this year it would be a Home Commencement.  Reverend
Brewster Adams would deliver the Baccalaureate Sermon and Gover-
nor Boyle the Commencement Address.  In this way much of the ex-
pense incidental upon Commencement might this year be eliminated.

It was moved by Regent Sullivan that Donald Fraser be raised in
salary from $90 to $100, beginning March 1, 1918.  Motion car-
ried, vote being:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

Mr. Curler at this point stated he would like to know before the
session was over who is responsible for the deficit in the fi-
nances.  Matter discussed and the President explained that his
understanding was that instead of $30,000 asked for from the
Legislature to clear up the then deficit, the same should have
been $48,000, as the latter amount proved to be the needed
amount.  The difference, $18,000, had up to the present been re-
duced to something like $1,000, and it was the hope to wipe out
the balance, going into the new fiscal year with the slate
clean.

The Board recessed until 2 P.M., and went to the President's
house for luncheon.

The Board continued its meeting at 2:15 with all members present.

The President presented with his recommendation that the same be
granted, a request from Miss Sameth to be permitted to engage
Miss Marjorie Cowgill, a student in the University, as her as-
sistant during the Summer Session, at a fee of $25 for the six
weeks.  Miss Cowgill's mother, it was explained, was Librarian
for the Experiment Station at the low salary of $25 per month.

It was moved by Regent Sullivan that Miss Marjorie Cowgill's ap-
pointment as assistant to Miss Sameth for the Summer Session at
a salary of $25 for the six weeks, be approved and adopted.
Motion carried, vote being:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The President recommended that Miss Fru Wortham, Stenographer
in the President's Office, be raised in salary from $50 to $60
per month, her work being of a good grade.

It was moved by Dr. Sullivan that the President's recommendation,
that Miss Fru Wortham's salary be raised to $60 per month, begin-
ning March 1, 1918, be approved and adopted.  Motion carried,
vote being:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

Mr. Mc Nees, Overseer of Construction, through the President, re-
quested that he be given a letter of authority from the Board,
empowering him to stop work on the building when in his opinion
and judgment the work was not satisfactory or not in accordance
with the specifications.  Upon motion, duly made and carried,
following letter was issued to Mr. Mc Nees:

    TO WHOM IT MAY CONCERN:

    This is to certify that Mr. George Mc Nees was duly appointed
    Superintendent of Construction of the Agricultural building,
    and he is authorized and empowered to stop work upon that
    building, when in his judgment, the work is not being prose-
    cuted in accordance with the plans and specifications and
    contracts for the construction of said building, until a de-
    cision has been rendered upon the matter by the President.

The President presented to the Board the matter of insurance on
the new Agricultural building and read some correspondence on the
same between his Office and the Insurance Commissioner, Mr. Cole,
and asked for authorization to take out insurance on the un-
finished building.

It was moved by Mr. Curler that the President of the University
be authorized to place the necessary insurance on the Agricultur-
al building until the time that it is completed and turned over
to the Board.  Motion was carried, vote being as follows:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

A letter was read from Mr. Gorman, dated February 25th, relative
to an inquiry from Mr. Cheney, attorney for firm from whom Ward
Brothers had purchased stone for the Agricultural building, ask-
ing if the bond of Ward Brothers protected the same.  Matter held
over for later action.

The President presented to the Board a supplementary contract for
such changes and additions in the Agricultural building, as were
necessary, referring the Board to the preferential order of cer-
tain items stated by the Board at a previous meeting (see minutes
of December 22, 1917).

The items of the supplementary contract were read and it was ex-
plained that they were made after conference with Mr. Lewis,
Dean Knight and Miss Sears.  It was recommended by the President
that the contract signed by the proper Board Officials and enter-
ed into between the Board of Regents and the contractors as rec-
ommended by the President.  Motion carried, vote standing:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The President presented a brief of the changes and recommenda-
tions for the catalogue for 1917-18 and asked for the approval
of the Board regarding the same, mentioning in particular the
shortening of the calendar due to the war emergency, and pre-
legal and pre-medical courses, and a rule for $2 fee for late
registration, not to be remitted, these 3 items having been
passed to the Board by the University Senate for approval.

It was moved and carried unanimously, that all matters pertain-
ing to the catalogue be left to the President.

Through the President the University Senate asked that that sec-
tion of the Bylaws referring to the election of the Secretary of
the Senate be so amended as to make eligible for that office any
member of the instructional or administrative staff of the Uni-
versity.

It was moved by Regent Curler that Article XXIII, Section 3, of
the Bylaws be amended so as to read as follows:  The Secretary
shall be elected from the instructional staff or administrative
officers of the University.  Motion carried, all voting aye.

Mr. Mc Nees appeared before the Board and was given the letter
of authorization above referred to and made report to the Board
concerning the progress of the building, and certain changes
made.  Mr. Ward of Ward Brothers accompanied by Architect Lewis
came before the Board and the supplementary contract was proper-
ly executed and entered into.

The question raised in Mr. Gorman's letter mentioned above was
asked of Mr. Ward and he stated that it was his opinion that
his bond duly covered the matter of the stone.  The matter was
left to Mr. Abel and Mr. Curler to look over the bond of Ward
Brothers, on file in Safe Deposit Box.

The President reported to the Board that permission had been
received by the University from the War Department to maintain
the ROTC Unit though the number of men in the University doing
military work was below the minimum required for such a Unit
(papers are filed in File 278, General File).

The President also reported his correspondence with the Washing-
ton Department relative to special training of soldiers, there
having been no definite arrangements as yet made concerning the
same.

The President reported the plan of the College of Agriculture
for a 4-week War Emergency course for high school boys to be
given during the month of April, if there was a sufficient
response to the announcement of such courses.

The President read a letter under date of February 21, 1918,
from Dr. Records giving the minutes of the Stock Committee
electing Dr. Records to the Secretaryship of that Commission.
Matter was laid over until the consideration of Dr. Records'
position in the Experiment Station and Veterinary Control Service
as the successor to Dr. Mack.

The President reported that a reconstructed budget had been
received of the Extension Division, which was approved by Mr.
Gorman, and which was arrived at after two conferences between
the President and Mr. Norcross, and concerning which a memoran-
dum of agreement had been entered into.  Excerpts of this agree-
ment were read to the Board.

Claim of the Century Club for $25 rent of Club House during
Farmers' Week was presented to the Board, this indebtedness
having been incurred without requisition or previous permission
of the Board (see minutes of April 9, 1917).  The matter was
discussed.  Mr. Curler took the Chair.

It was moved by Mr. Abel that the bill of $25 of February 7,
1918, for the rent of the Century Club Hall, be rejected.  Mo-
tion carried, vote being:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The matter between the University of Nevada and Dr. Mullin in
regard to salary for 1/2 of September 1917 was held over for
later consideration.

The President read a letter from Dr. Lincoln under date of Janu-
ary 24, 1918, petitioning that the laboratories of the Mackay
School of Mines be opened to engineers and other properly quali-
fied citizens of Nevada.  The President considered it a desirable
plan and recommended that the petition be granted.

It was moved by Mrs. Baker that the Board of Regents authorize
the petition under the terms and conditions as set forth in Dr.
Lincoln's letter.  Motion carried, all voting aye.

The President presented to the Board a set of correspondence
with Dean Scrugham concerning a claim for traveling expenses in
amount $57.95.  The President explained in this connection that
this amount was for a trip which was paid for by the State, and
did not represent vouchers for a trip during which Dr. Scrugham
was on any University business, for this reason the matter was
passed without action.

The President presented to the Board for approval his action in
taking out for the University of Nevada, membership in the Ameri-
can University Union in Europe, fee for the same being $100 for
the calendar year 1918.  He gave an explanation of the purpose of
the Union as connected with the U. S. College men now in France
or England.

It was moved by Dr. Sullivan that the President be authorized to
pay the claim for $100 for membership in the American University
Union in Europe for the University of Nevada for the year 1918.
Motion carried, vote being:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The President presented to the Board a letter from Mr. Pedroli of
Franktown, offering to the University certain land in the Washoe
Valley under certain conditions as contained in the letter.  At
the President's request Dean Knight was asked to inspect and
report on the land and on the advisability of the acceptance of
the gift.  His report was presented to the Board with the rec-
ommendation not to accept the offer of the land, without motion,
and it was the sense of the Board that letter be written to Mr.
Pedroli by the Secretary of the Board stating their appreciation
of the offer, but declining the gift under the conditions of
the letter.

The President read to the Board a letter from Professor E. G.
Woodward stating his willingness to refund to the University
his traveling expenses when he came to the University of Nevada.

The President reported to the Board the action of the Southern
Pacific, Western Pacific and Salt Lake Railroads in recalling
free transportation heretofore issued to University workers,
due to federal regulation.

A request was presented to the Board from the Secretary of the
Commercial Club, Mr. Nagel, asking if the University would be
willing to contribute toward the payment of a film to be made
of Reno and vicinity, in which the University was to be included.
He stated that even though the Board of Regents felt that they
could not contribute toward the University pictures would still
be included.  The President reported that he had told Mr. Nagel
that in the face of a deficit he did not think the University
could contribute to new matters.

It was suggested by Mr. Curler that this action of the President
be informally approved.

A letter was presented from Governor Boyle under date of March
11 to the Board asking that President Clark be delegated to join
the Committee of the State Council of Defense now traveling in
the State in the interest of stimulating patriotic interest.

The matter was discussed and the Chairman advised that that mat-
ter of the President's joining this Committee came within a form-
er motion of this meeting giving the President freedom of motion,
it being the consensus of opinion that this would be a desirable
thing for the President to do at this particular time, and that
he should do as he thought best in the matter.

The President explained that on account of the additional expense
caused by the withdrawal of railroad passes, the number of high
schools to be examined by the High School Inspector would be
limited, and the plans for this inspection somewhat changed.

Mr. Curler reported on the matter of the mineral collection be-
longing to the late Allen Fisher, now in possession of Mr. Vardy
at Wells, that though he had not seen the collection he under-
stood it was an excellent collection and that it would be worth-
while for the University to have it.  Mr. Curler moved that the
Secretary be instructed to write Mr. George Vardy, Wells, Admin-
istrator of the Estate of Allen Fisher, that the University will
be very glad to have the collection and he is authorized to send
it to the University at our expense.  Motion carried, vote as
follows:

    Baker                Aye
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The President reported to the Board the various activities of
the University War Council under the Chairmanship of Major Ryan.
Report was made that Mr. F. L. Peterson had been named as an
alumni delegate to the Congress of National Service to be held
under the auspices of the National Security League at Chicago,
February 21-23.  Also that the University was storing for the
United States Bureau of Mines a quantity of caustic soda.

The President reported to the Board the plans of the students
this year in regard to the Artemisia, saying that they were
getting out a much smaller and less elaborate issue this year.
In this connection he expressed his opinion on certain attitudes
of the students he was meeting with, and the matter of College
spirit was discussed briefly.

The President read a letter from Ohio Wesleyan University dated
March 4th stating that the University wished to confer upon him
the honorary degree of Doctor of Laws.  The President wished to
be present in Ohio for the conferring of this degree in June.

The Board then took up a consideration of the report of the
Comptroller of March 12, which was read, and which included
statements as follows:  a recapitulation of expenditures from
State Funds from January 1, 1917 to February 28th, 1918; the
income sources for the month of February 1918, showing balances
in the various State Funds as of March 8, 1918; a trial balance
taken from the general ledger as of February 28, 1918, showing
all cash balances now on hand; and cash receipts for the month
of February, 1918.

The Board approved list of Claims No. 20, Claims covered by
Checks Nos. 178-184 inclusive for a total of $1458.78; also list
of Claims No. 36, against the State of Nevada covering Claims
428-433 for a total of $1445.28.

That part of Mr. Gorman's report concerning a statement of bonds
held by the University Federal Endowment Fund was discussed.

Mr. Curler brought to the attention of the President the matter
of testing of dairy herds, citing an inquiry that had come to
him from a Dairyman in Elko County.

Returning to Mr. Gorman's report, it was moved by Mr. Curler that
the Secretary be instructed to write a letter to the State Comp-
troller and Treasurer and the Board of Examiners, requesting that
$17,500 in 5% bonds now held by the Irreducible University Fund
be transferred to the 90 Acre Grant Fund and that Massachusetts
3% bonds in amount $17,500 be transferred to the Irreducible
University Fund.  Motion carried, voting standing:

    Baker                Absent from room
    Curler               Aye
    O'Brien              Aye
    Sullivan             Aye
    Abel                 Aye

The Board recessed to meet as a Board of Control to handle
Experiment Station matters.

The Board of Regents resumed its meeting and took up the matter
of the mode of the payment of Dr. James' salary and the claim
of Dr. Mullin for salary from September 15 to 30, 1917.  After
considerable discussion on the James matter, Mr. Curler offered
the following motion that the Secretary be instructed to write
Dr. James that the Regents have gone into the conditions of his
engagement and can see no reason for changing their attitude.
Motion was carried.

No action was taken in the Dr. Mullin claim the Regents con-
sidering the matter closed, and the papers filed.

The matter of reimbursement for time and expenses incurred by
Mr. O'Brien for attendance at Regents' meetings was brought up,
also matter of expense of Mrs. Baker for this same purpose, it
being explained that very often Mr. O'Brien was obliged to hire
a man for his work while absent.

Mr. Curler took the Chair.

It was moved by Regent Abel that the traveling expenses of
Regents O'Brien and Baker be paid from the Regents Contingent
Fund.  Motion carried, vote standing:

    Baker and O'Brien    Had withdrawn before this motion was put
    Curler               Aye
    Sullivan             Aye
    Abel                 Aye

No further business appearing, it was moved and seconded that
the Board adjourn.

                             J. F. Abel
                             Chairman

Louise Blaney
Secretary