01/07/1983

 

UCCSN Board of Regents' Meeting Minutes
January 7-8, 1983








01-07-1983

Pages 1-26



BOARD OF REGENTS

UNIVERSITY OF NEVADA SYSTEM

January 7-8, 1983



The Board of Regents met on the above dates in the Carlson Edu-

cation building, University of Nevada, Las Vegas.



Members present: Mr. John R. Mc Bride, Chairman

Ms. Frankie Sue Del Papa

Mrs. Lilly Fong

Mrs. Dorothy S. Gallagher

Mr. Chris Karamanos

Mrs. Joan Kenney

Mr. Rollan Melton

Mrs. Jo Ann Sheerin

Mrs. June F. Whitley



Others present: Chancellor Robert M. Bersi

President William Berg, NNCC

President Joseph Crowley, UNR

President Jack Davis, WNCC

President V. James Eardley, TMCC

President Judith Eaton, CCCC

President Leonard Goodall, UNLV

President Clifford Murino, DRI

Mr. Donald Klasic, General Counsel

Ms. Mary Lou Moser, Secretary



Also present were Faculty Senate Chairs Curry (UNR), Warburton

(DRI), Jones (UNLV), Heise (CCCC), Horton (NNCC), Lambert (TMCC),

Dwyer (WNCC) and Du Bois (Unit), and Student Association Offi-

cers.



The meeting was called to order by Chairman Mc Bride at 3:30 P.M.



1. Oath of Office



The Honorable John Mowbray, Justice of the Supreme Court,

administered the Oath of Office to newly elected Regents

Joan Kenney and Jo Ann Sheerin, newly appointed Regent

Rollan Melton, and to re-elected Regent June F. Whitley.



Mc Bride read the following letter from Mr. Bob Cashell:



As you know, on Friday, December 31, 1982, I resigned

my elected position as Regent from District 1A.



As I told Governor List at that time, my Chairmanship

of the University of Nevada System Board of Regents

during the past 4 years has been a tremendous and chal-

lenging experience.



In 1979, at the start of the Legislative Session, we

went to Carson City with little experience or organiza-

tion and only a vague sense of direction, but with a

determination and desire. Throughout the 1979 and 1981

sessions of the Nevada State Legislature we did a lot of

talking and explaining, but more importantly, we did a

lot of listening. We listened to the various elected

Legislators voice the concerns of their constituents.

We listened and we reacted. We worked to build a Uni-

versity System that was responsive to community needs

and concerns. We worked to build the system of account-

ability that was desired by many Legislators. We worked

to establish direction through a master plan of higher

education in Nevada. In all these projects our over-

riding concern has been to provide Nevada with an edu-

cational system it could be proud of. We owe a debt of

gratitude to our University and Community College facul-

ty whose outstanding cooperation and leadership trans-

formed ideas into reality.



We have successfully reached many goals, yet we stand

at a critical point in the history of the University

System. Financial crisis in State Government threatens

higher education as never before. The University System

has been a responsible partner in State Government

throughout the crisis. We have cooperated with fiscal

management decisions to the fullest extent possible.



Throughout the past 4 years we have eliminated waste

and reacted to the concerns of the people of this State

and their elected representatives. We have an innova-

tive group of elected Regents and University Adminis-

trators who are successfully anticipating and correcting

problems in our educational system.



We go into the 1983 session of the Legislature with new

direction, a positive approach, and a record of coopera-

tion. Yet we face a challenge as never before. We can

rest assured knowing that we have made great strides in

improving our system of higher education, yet we must

resolve to make certain that we continue to work togeth-

er for the betterment of our Universities and Community

Colleges. I speak as if I am still a part of this ef-

fort, because I am. I am proud of Nevada's educational

system. I am proud of the graduates it has produced and

the direction in which it is moving.



I give the success for our accomplishments to my fel-

low Board members with whom I have served. When I was

elected Chairman of the Board I had a goal of estab-

lishing a sense of cohesiveness among Regents, Admin-

istration, faculty and the entire University community.

When we got to work, I found that same desire within

the other Board members. I believe we have forged a

working coalition of responsible individuals dedicated

to a common goal. I saw Board members give tirelessly

of themselves for a purpose that was greater than any

of us individually.



To the new Board members: Jo Ann Sheerin, Joan Kenney,

and, I am very pleased to say, Rollan Melton. I have

tremendous confidence in your abilities and I look

forward to working with you.



To the Board members with whom I have served, to the

University and Community College Presidents, to Chan-

cellor Bersi, to the faculty and students; it has been

my honor and pleasure to work with you. Although it

is with extreme regret that I leave the Board, it is

with great anticipation that I look forward to serving

the people of Nevada as Lieutenant Governor.



Sincerely,



/s/ Robert A. Cashell

Lt. Governor

State of Nevada



Mc Bride congratulated Mr. Cashell on his inauguration ear-

lier this week as Lt. Governor. Mr. Mc Bride also acknow-

ledged former Regent Mr. John Tom Ross.



2. Election of Officers



In accordance with the provisions contained in the Board of

Regents Bylaws, Article IV, Section 2, an election of of-

ficers was held.



Mr. Melton nominated Mr. Mc Bride for Chairman. Mrs.

Whitley seconded.



Ms. Del Papa moved to close nominations. Mrs. Fong second-

ed. Motion carried.



Chancellor Bersi presented a pair of bullets to Chairman

Mc Bride, with an appropriate quip about "biting the bullet"

during the upcoming Legislative Session.



Mrs. Sheerin nominated Mrs. Dorothy S. Gallagher for Vice

Chairman. Mrs. Kenney seconded.



Motion carried.



3. Appointment of Regent Committees



Audit Committee



June F. Whitley, Chair

Chris Karamanos

Rollan Melton

Jo Ann Sheerin



Academic Affairs Committee



Dorothy S. Gallagher, Chair

Lilly Fong

Joan Kenney

Jo Ann Sheerin



Chairman Mc Bride and Mrs. Whitley will serve on the Commit-

tee until the University of Nevada System Code is completed.



Budget Committee



Frankie Sue Del Papa, Chair

Dorothy S. Gallagher

Rollan Melton

June F. Whitley



Investment Advisory Committee



Lilly Fong, Chair

Frankie Sue Del Papa

Chris Karamanos

Joan Kenney



Chairman Mc Bride recessed the meeting until 4:00 P.M.



4. Report of UNLV Long-Range Planning Committee on Athletics



Dr. Kenny Guinn, Chairman, introduced the Committee members:



Ms. Elaina Blake

Mrs. Eileen Brookman

Mr. Jack Cason

Mr. Bill Flangas

Mr. Harley Harmon, Sr.

Mrs. Lois Ice

Mr. William Morris

Mr. Ben Winslow



Dr. Guinn reviewed the report, identified as Ref. K and

filed with the permanent minutes, stating that they had met

with University officials and others during their 14 meet-

ings. He stated that the Committee believes the orderly

development of the athletic program at UNLV can be accom-

plished, that they feel UNLV should remain in Division I-A

status in men's basketball and football, and that a major

athletic program can be developed at UNLV in all areas with-

in the budget they now have, providing there is proper

management.



The report cited 6 areas of concern which they felt should

be addressed in detail by the Board:



Over the past several weeks the Commission, charged by the

Board of Regents with reviewing the athletic program at the

University of Nevada, Las Vegas, has met regularly in public

and private sessions, gathering testimony, analyzing in de-

tail the budgets supplied by UNLV officials, and formulating

recommendations based on the data presented.



Throughout its deliberations the Commission has been dedi-

cated to making recommendations which ensure the integrity

of the entire athletic program. The Commission believes

that an orderly development of the athletic program at UNLV

can be accomplished and a major program of which the com-

munity and the University can be proud to support can be

achieved.



In order for this to occur, however, it is important that

the Board of Regents affirm the principle, shared unanimous-

ly by the Commission, that the maintenance of Division 1-A

status in men's basketball and football is necessary in

order that the entire athletic program continue to develop.

Furthermore, it will take the continued development of these

two major sports to expand and provide a funding base which

can benefit all of the athletic programs.



While the Commission was mindful of the various areas sug-

gested for review by the Board of Regents, it became evident

during the Commission's deliberations that the immediate

problems facing the athletic program are so severe, that

unless drastic corrective action is taken immediately, the

entire athletic program may be in jeopardy. Consequently,

the Commission did not ignore the other issues, but focused

upon the fiscal crisis, analyzed the problems and formulated

recommendations.



Related major, though isolated, problems that have a fiscal

impact on the athletic program were recognized by the Com-

mission, and it is recommended that the Board of Regents

address these issues in more detail:



(1) The Nevada Legislature has not kept pace with State

appropriations for tuition for student athletes, nei-

ther as to the amount of money nor the total number.

The Nevada Legislature should treat tuition waivers

as "in-kind" contributions (as was done until 1973),

rather than as State appropriated funds and increase

the number to the maximum allowed by the NCAA in each

sport. Therefore, the Board of Regents and the Ad-

ministration should develop in their 1983 legislative

package a formula for presentation to the Legislature

for reallocation of funds to accommodate this modi-

fied tuition waiver program.



(2) The Regents should consider the financial effect of the

baseketball coach's lawsuit against UNLV and the NCAA.

As long as the litigation continues the NCAA may be

reluctant to select the new Thomas-Mack Pavilion as a

site for sub-regional, regional or national basketball

tournaments, thereby reducing a potential source of

revenue for the new arena.



(3) The Administration informed the Commission that UNLV's

athletic program was in compliance with Title IX. A

review team from San Francisco is currently reviewing

the current status of Title IX compliance. Also, a

recent U. S. Supreme Court decision has seriously cur-

tailed application of Title IX to athletics, particu-

larly since Title IX does not apply to specific pro-

grams which are not receiving federal funds. However,

since the Commission at no time entertained the elim-

ination or reduction of women's sports, it refrained

from making specific recommendations in this area.



Nevertheless, the Commission has noted the discrepan-

cies in student stipends between women's and men's

athletics, and strongly urges corrective action.



(4) In the future, the Regents should refrain from direct-

ing specific actions, such as scheduling, re-instate-

ment or the addition of programs, or cutting programs,

without a full recommendation by those groups who have

the responsibility for planning and overseeing the

budget and without a full consideration of the fiscal

impact that the decision might have.



(5) Traditionally, the paramount goals of Booster Club

activities has been enriching the University's athletic

programs. Subsidizing coaches' and Intercollegiate

Athletic Department personnel's salaries to the extent

that the primary purpose is thwarted should not be

permitted. Further, the Board of Regents should re-

view, and perhaps modify, its policy on supplemental

employment and business venture of University person-

nel as to the possible adverse effect on the Univer-

sity's reputation and image in the community.



(6) The Board of Regents and the University should accu-

rately represent in public statements the actual amount

of money generated through fund raising. By way of

clarification of money raised from athletic contribu-

tions, the Commission was informed of the following:



(a) The University's Athletic Fundraising Office is

responsible for collecting approximately from

donors, $1,200,000.



(b) For his donation each donor receives season foot-

ball and basketball tickets. The total value of

tickets to donors is worth approximately $600,000,

which is in effect gate receipt money.



(c) After deducting the costs of operating the Ath-

letic Fundraising Office, the net contribution

from athletic donations is approximately $500,000.



(d) The 1982-83 budget contemplates an additional

$742,000 to be raised from donors in order to

balance the 1982-83 budget. (This figure does

not include Exhibit A, column 7.)



(e) The annual celebrity extravaganza sponsored by

the Rebels Club does not raise $1,2000,000, as

publicized, but in fact only produces revenue

from tickets sold that evening, which goes back

to the Rebels Club.



The Committee felt that the fiscal management of the program

was the most pressing and dealt with that issue in detail,

and listed in the report what they believed to be some of

the causes for the present crisis.



The Committee submitted a formula by which future expendi-

tures should be made and recommended procedures to achieve

the necessary balanced budget and provide a plan whereby

each program can expand as revenues increase.



Mrs. Eileen Brookman submitted information she had gathered

concerning women's athletics and the discrepancies between

scholarships given to men and to women.



The Committee also suggested the Regents consider appoint-

ing an ongoing committee in order to assist in obtaining

fiscal integrity through a balanced budget and to consider

the other areas as suggested.



Chairman Mc Bride thanked the Committee for its invaluable

service to the System and for its dedication and long hours

of voluntary service to the University.



Mrs. Whitley moved to accept the report. Mr. Karamanos

seconded. Motion carried.



Chairman Mc Bride appointed two ad hoc committees, instruct-

ing them to comment on the Long-Range Planning Committee

report for the respective Campuses, work with the Adminis-

tration, and to bring back to the Board recommendations for

discussion and adoption which will ensure strong Athletic

Departments at both Universities. He further stated the ad

hoc committee for UNLV should report back to the Board at

its February meeting.



(Note: The Long-Range Planning Committee for UNR will make

its report to the Board in February, after which the Regent

ad hoc committee will commence its deliberations.)



Ad Hoc Committee on Athletics, UNLV



Mr. Chris Karamanos, Chair

Mrs. Dorothy Gallagher

Mr. Jack Mc Bride

Mrs. Jo Ann Sheering



Ad Hoc Committee on Athletics, UNR



Ms. Frankie Sue Del Papa, Chair

Mr. Chris Karamanos

Mr. Rollan Melton

Mr. Jack Mc Bride



Chairman Mc Bride recessed the meeting until 12:00 noon, Saturday

January 8, 1983.



The meeting reconvened at noon on Saturday, January 8, 1983, with

Chairman Mc Bride presiding, and with all Regents and Officers

present.



Chairman Mc Bride stated that since the first Board of Regents

in 1874, this was the first time there has been a majority of

women members. He called on Regents, Administrators and faculty

to work together in facing the challenges of making the UNS the

best possible.



5. Mrs. Fong moved that the Board recess for a closed personnel

session for the express purpose of discussing the competency

of a University of Nevada System employee. Seconded by Mrs.

Gallagher. Motion carried unanimously.



The Board reconvened at 2:30 P.M. with all members present.



6. Adoption of the Consent Agenda



Adoption of the Consent Agenda (identified as Ref. A, and

filed with permanent minutes) containing the following items

was recommended:



(1) Approved the minutes of the regular meetings of Novem-

ber 5, 1982 and December 3, 1982.



(2) Accepted gifts and grants as contained in Ref. C-1

and filed with the permanent minutes.



(3) Approved a salary adjustment in the amount of $159.66

per month, effective December 1, 1982, through the

current fiscal year for Mary Lou Moser, who has recent-

ly been appointed to the permanent position of Secre-

tary to the Board of Regents.



(4) Approved an extension of sick leave benefits until

January 10, 1983, for Diana Mc Coy, an instructor in

Economics at TMCC. Ms. Mc Coy had had to undergo

vertebral disc surgery and, as a result, has used up

her initial 30-day allotment of sick leave benefits.



(5) Approved the enlargement of an existing easement locat-

ed immediately west and across the street from the

Museum of Natural History, UNLV. The easement, re-

quested by Nevada Power Company, is 18 feet by 35 feet

and will be used for a transformer and underground

equipment to service the new Beam Hall.



Mrs. Fong moved for adoption of the Consent Agenda. Ms. Del

Papa seconded. Motion carried.



7. Report of the Investment Advisory Committee



The Investment Advisory Committee met on January 8, 1983,

and Mrs. Fong, Chair, submitted the following report and

recommendations:



(1) Received reports from Mr. Monte Miller, Valley Bank of

Nevada; Mr. Bob Lee, First Interstate Bank; Mr. Peter

Burns, Nevada National Bank; and Mr. Tom Josephsen,

Security Bank of Nevada.



Requested that reports be submitted on different

colors for each bank and that they use the format of

the report from Valley Bank of Nevada.



Ms. Del Papa moved that an emergency item be accepted for

the agenda, allowing for the development of an Investment

Commission. Seconded by Ms. Kenney, passed unanimously.



Chancellor Bersi asked for clarification of the purpose of

the Investment Advisory Committee and the Board of Regents

in establishing new policies and procedures in light of the

present economy, and continuing advice on investments.



The Chair of the Investment Advisory Committee and the

Chairman of the Board of Regents will appoint an Investment

Commission to review policies and procedures and develop

new policies and guidelines on investments.



(2) At the January, 1982 meeting of the Board, Regents

accepted 16,100 shares of International Gaming Tech-

nology common stock as a donation from Mr. and Mrs.

Sy Redd. It was learned that since the donors of the

gift were under the regulations of the Securities

Exchange Commission, "an insider", the stock cannot

be sold until 2 years after the gift, which means

that UNLV cannot sell the stock on the open market

until January, 1984. The funds from the stock were

given for the purpose of furnishing the Club Room in

the Thomas and Mack Center. Because this building is

expected to be completed in the next several months,

these funds are needed fairly soon (July, 1983), in

order to accomplish the purpose for which the gift

was accepted.



Approved the acceptance of the stock as part of the

investment portfolio, thereby releasing the cash

proceeds to UNLV for expenditure on the purposes for

which the gift has been designated. (No sale would

be involved since the Regents are obviously already

the owners of the stock as well as the Thomas and

Mack Center. It is merely an exchange of stock for

cash.) The current value of the stock at 9 3/4 per

share is $156,975.



(3) Request that:



A. Mark Dawson, Vice Chancellor for Finance and Ad-

ministration, add his recommendations to the agenda

items.



B. Reports similar to the Revenue Report from the

Valley Bank of Nevada be received on all other

portfolios; i. e., how much goes to scholarships,

how much is restricted funds and how much is non-

restricted.



C. Reports be received on a continuing basis on each

Foundation Fund and the UNS Endowment Fund, and

that the President's Council establish the report-

ing format.



Ms. Del Papa moved approval. Seconded by Mrs. Gallagher.

Motion carried.



8. Report of the Budget Committee



The Budget Committee met on January 8, 1983 and Ms. Del

Papa, Chair, submitted the following report and recommenda-

tions:



(1) Approved the following changes in UNLV dormitory

charges:



1. The present amount paid by the student would re-

main the same ($1,257.50); however, $25 instead

of $50 would be the amount of refundable damage

deposit. The other $25 would be applied to the

room and board rate, thereby making the actual

cost for room and board per semester $1,232.50.

Experience has shown that the $25 is an adequate

damage deposit in most cases. Students incurring

damage charges in excess of that amount, would be

required to pay the actual costs of the damages

involved.



2. The overnight rate of $5 per night would be in-

creased to $8 per night, to cover the rising costs

of linen rentals, utilities, etc.



3. At present there is no charge for residing in the

residence hall during the January mini-term. Be-

ginning in January, 1984 a fee of $168 for mini-

term is recommended, based on a rate of $6 per

night for a 4-week period.



4. The charge for Summer Sessions would go from $110

per session to $186 per session, the average Sum-

mer Session being about 4 1/2 weeks. This would

go into effect for the Summer Session of 1983.



(2) Accepted the report from Vice Chancellor Mark Dawson

on the gift for the construction of a Medical School

building on the UNLV Campus by Mr. Claude Howard,

which consists of a First Deed of Trust on a shopping

center in North Las Vegas. The University of Nevada

System now owns the shopping center because the pre-

vious proposal was not accepted. The date on the

foreclosure notice has been extended to January 20,

1983. Attempts to hire management for the shopping

center and also attempts in selling the property are

underway. Vice Chancellor Dawson was given permission

to hire a Real Estate firm to handle the selling of

this poperty.



(3) Approved expenditures up to $20,000 from the Capital

Improvement Account to fund the necessary structural

repairs to Lincoln Hall, UNR's oldest dormitory.



(4) Approved the following estimative budgets for UNR for

1982-83 as shown in Ref. B-4:



Summer Session Basketball Camp

1983-84 Overseas Theatre Experience (London)

Coaching Clinic

Summer Session - Ireland

M. S. M. Indirect Cost Recovery

UNR Times

Scarlett Estate

Space Request - Facility Scheduling



(5) Approved the following addition to Title 4, Chapter

13, Section 8.1.a, TMCC Refund Policy:



(5) No refund shall be given for the application

for admission fee.



(6) Approved that no further block grants be made from

the Regents Special Projects Funds, based on the re-

port from Vice Chancellor Dawson, who stated that with

current interest rates and the expenditures from that

fund for the remainder of the fiscal year, the fund

will be depleted. Authorized that the remainder of

the funds be dispersed as outlined by Vice Chancellor

Dawson.



(7) Approved the Summer Session Budgets from UNLV, UNR,

CCCC, NNCC and TMCC as contained in Ref. B-7 with the

understanding that the UNLV Budget will increase fees

from $33 to $36 and UNR's Budget will increase from

$35 to $37.



(8) Approved TMCC to write off $514 of uncollectable stu-

dent accounts with holds placed on student records.



(9) Approved the following additional lab fees at WNCC:



ACC 155B - Computer Accounting $ 5.00

AG 110B - Home and Farm Repair 10.00

AG 180B - Farm Equipment Maintenance 10.00

ART 113 - Beginning Clay Sculpture 15.00

BIOL 201 - Animal Biology 10.00

BIOL 280 - General Ecology 10.00

CHEM 102 - General Chemistry II 10.00

GEOL 101 - Physical Geology 15.00

OA 210B - CRT Word Processing 5.00 - 10.00

PED 137B - Intermediate Racquetball 15.00

All Swimming Courses 10.00



(10) Approved the following revision to WNCC's deferred

payment policy as stated in the Handbook, Chapter 13,

Section 7.4:



During Fall and Spring semesters, a student enrol-

ling for 7 or more credits may enter into a con-

tract with the College to defer payment of 50% of

his/her registration fees and out-of-state tui-

tion. The unpaid balance is due and payable no

later than Friday of the 4th week of instruction.

Application for admission fees, laboratory fees

and costs of Community Service credits may not be

deferred.



If payment for deferred fees has not been made by

the prescribed date, the account will be consider-

ed to be delinquent and the student will be placed

on financial hold for future registration, tran-

script, diploma or certificate privileges. A

penalty fee of $10 per $100 (or fraction thereof)

will be charged on all delinquent accounts.



(11) Approved UNR and WNCC to utilize Capital Improvement

Funds to compensate for anticipated deficits in

telephone budgets because of rate increases.



New Business



In receiving the report from the UNLV Long-Range Planning

Commission, it was recommended that each Regent be certain

there is no deficit spending.



Recommended that the Board consider Budget procedures at

the Regent Workshop, or refer questions to Vice Chancellor

Dawson or Budget Planning Director Ron Sparks.



Ms. Del Papa moved approval. Seconded by Mrs. Gallagher.

Motion carried.



9. Report of the Academic Affairs Committee



The Academic Affairs Committee met on January 8, 1983 and

Mrs. Gallagher, Chair, submitted the following report and

recommendations:



(1) Received status reports from each President on con-

tingency plans, and/or Campus program review. A

priority has been set in completing such reviews.



(2) Accepted the report on High Technology Issues in the

University of Nevada System, and directed the staff to

work with the Governor's Office to plan a Statewide

program. This report will be discussed at the Febru-

ary meeting.



(3) Accepted the Planning Report on Public Higher Educa-

tion in Nevada for submission to the Nevada Legisla-

ture by February 1, 1983, as required by NRS 396.505.

Any questions regarding this report are to be directed

to Vice Chancellor Fox, in order for the report to be

disseminated within the next week.



(4) Received a status report on the final revision of the

UNS Code stating that the amendments to the University

of Nevada System Code will not be considered by the

Board of Regents until its February 18, 1983 meeting

in order to allow additional time for consideration of

the amendments by the faculty and faculty representa-

tives. Comments are to be sent in writing no later

than January 27, 1983, to the Chancellor's Office.



(5) Approved the temporary repeal of Section 5.7 of the

UNS Code under the emergency amendment provision of

the Code until July 1, 1983, which will allow Campuses

time to rewrite their Bylaws to accommodate the new

Code sections concerning grievance procedures.



(6) Dr. Fox reported that a site visit from the National

Academy of Engineering for the purpose of studying

engineering education in Nevada would take place in

late January and early February. The Committee has

requested a report on the visit be submitted at the

March meeting.



Mrs. Gallagher moved approval. Seconded by Ms. Del Papa.

Motion carried.



10. President Goodall requested approval of an emergency item.



Mrs. Gallagher moved to accept the emergency item. Seconded

by Mrs. Fong. Motion carried.



President Goodall requested approval of a 1-year lease of

4 vacant lots owned by UNLV to Solari and Sons Construction

Company. The construction company will use this area for

storage of materials while constructing a building for

Clark County.



The action is necessary at this meeting in order for the

construction to begin on schedule and in order that UNLV

does not lose the income derived from the lease.



Mrs. Gallagher moved approval. Seconded by Mrs. Fong.

Motion carried.



11. Report of the Audit Committee



The Audit Committee met on January 8, 1983 and Mrs. Whitley,

Chair, submitted the following report and recommendations:



(1) Accepted the report on review of information systems

presented by Stephen H. Terry, Assistant to the Vice

President for Finance, Michigan State University, East

Lansing, and immediate Past President of the NACUBO

Audit Committee, who submitted the following:



The fudiciary duties of individual members of the

Board of Regents are delegated to Vice Chancellor

Mark Dawson, who does not have the tools required

to assure UNS accountability.



The current Board has inherited systems which are

10 to 15 years old. Budgetary control records in

the accounting system are not uniformly current.

Existing position control procedures are entirely

manual with payroll accounting for 70% to 80% of

current fund expenditures. The accounting system

has been programmed to reject expenditure trans-

actions other than payroll charges when there is

insufficient spending authority. The net effect

of this practice is that there are always unrecorded

commitments outside the accounting system and total

expenditures recorded in the system are always un-

derstated. Also, the system may be rejecting trans-

actions unnecessarily due to the untimely budget

transactions.



Monthly account status reports prepared by the

Business Centers are not viewed as reliable in-

dicators of actual financial conditions by Admin-

istrators and in order to assure fiscal responsi-

bility, many Administrators have resorted to manual-

ly keeping financial records, which are redundant

and inefficient. The Controller's ultimate means

of assuring financial integrity is to monitor over-

drawn accounts. However, due to the system's prob-

lems previously noted, many of the overdrawn ac-

counts are not really overcommitted. Adequate fol-

lowup is not possible in this environment. Despite

these apparent shortcomings and controls, there is

little evidence to suggest that the system is out

of control; the problems of UNS are not all that

uncommon in higher education.



The managers of the UNS institutions expressed con-

fidence in their own areas of responsibility and

past history would demonstrate that this confidence

appears to be well placed; however, Mr. Terry con-

cluded that he would be uncomfortable in Vice Chan-

cellor Dawson's position with the magnitude of the

system's problems. He recommended that the Board

should not delay action. The financial position of

UNS can be determined only on an interim basis.

Financial statements for the year ending June 30,

1982 were published just this month, 7 months after

year's end.



When questioned, Mr. Terry stated that lead times

for installing a Management Information System (MIS)

for UNS are such that a commitment now would lead to

results no sooner than July 1, 1984. Staff for new

developments within the System are extremely limited

as indicated by the fact that there are 8.5 FTE's

whose current work assignments, primarily mainte-

nance, will carry them through the first quarter of

1984. Development of a new system with existing

resources could not begin until 1984, assuming no

new maintenance is required between now and then.

Also, imperfections in controls tend to be magni-

fied during periods of declining resources and it

is during such times when institutions can least

afford to deal with control breakdowns.



(2) Accepted a report and recommendations for procedures

to be followed to develop a Management Information

System (MIS), and its costs, which were presented by

Dr. Lloyd Case of the UNS Computing Center; and re-

confirmed the Board's commitment to the development

of a MIS; approved an estimated minimum of $4,000,000

over the next 5-year period for the project, with the

first priority being the development of the financial

data base portion; and authorized Dr. Case and his

staff the flexibility necessary in determining the

software packages required for implementation.



Dr. Case report follows:



Dr. Case stated that there are 3 distinct parts

to a good MIS (See Ref. L).



Financial Data Base, which contains Budget Prepara-

tion, Cost Accounting, Purchasing/Accounts Payable,

Accounts Receivable and Financial Accounting.



Student Records Data Base, containing Faculty

Assignment, Grades, Schedule/Catalog, Registration,

Transcripts/Academic History, Institutional Re-

search, Financial Aid, Fee Assessment and Collec-

tion and Admissions.



Personnel-Payroll Data Base, containing Position

Control, Personnel and Payroll.



These 3 areas are all interrelated and correlate

with one another, and that interrelation is what

UNS lacks at this point with their current system.

Presently, there is a series of individual sys-

tems each requiring maintenance.



Dr. Case proposed a 5-year development cycle giving

an estimated budget with a lower range of costs,

stating that a system could be put into place with

the lower figure of $4,000,000, and an upper range

of $8,000,000. He then outlined some examples for

the upper range; i. e., a supplemental power supply

so that when there is interruption in power, the

system does not have to shut down and then deal

with the associated problems.



Further, Dr. Case stressed that the budget ranges

on personnel and application of software packages

as stated would allow for the identification of

which packages are available and whether they will

require some modifications to be individualized

for our particular needs within the System.



Mr. Thorne offered comments on areas for consideration

during the planning period and determinations of soft-

ware packages and the kinds of staff necessary for the

MIS. Dr. Case assured the Committee that his current

staff is most capable and that they would be willing to

put in that "extra mile" for the fruition of the proj-

ect. He further stressed the need for a basic commit-

ment from the Regents at this time so that designing

and planning could begin.



Presidents Crowley and Eaton asked for clarification

on Regents priority and commitment to instruction,

and were assured that the instruction is still the

first priority of the System and that funding for in-

struction would not be harmed. Regents also pointed

out that the MIS was for the System and is needed by

Administrators in order to make the kinds of budget

and program decisions facing them, and particularly

so in this time of economic crisis.



Mrs. Gallagher stated that this MIS is needed in order

that Regents can carry out their fiduciary responsi-

bilities as mandated by the State Constitution; that

proper fiscal management is the key, and the MIS will

greatly aid decisions in the future.



In answer to a question, Dr. Case stated that without

the $2,000,000 worth of equipment installed this Sum-

mer, that the minimum budget figures would have been

$6,000,000 rather than the $4,000,000 proposed. (The

equipment installed in the Summer was for the academic

area and has greatly improved the situation, but the

fiscal management area now needs to be addressed.)



Dr. Case asked for the commitment at this meeting to

go ahead with the planning and that he be allowed to

return in 3 or 4 months with such a plan, after con-

ferring with the Presidents and others directly in-

volved, and after a thorough examination of staff and

equipment within the System.



When asked if further gifts might not be made to the

System in this area, Dr. Bersi explained that that, of

course, is a possibility, but without Board commitment

to begin planning it would not be feasible to explore

that avenue.



He also stressed that these recommendations have come

from one who has had a good deal of experience in

this area inasmuch as Dr. Case has supervised the

installation of two such systems in other states.



The current UNS Computing Center budget is $3.5 million

and the estimated $4 million would be in addition to

this budget.



(3) Accepted the report on Scholarship Guidelines for UNR

and UNLV from Presidents Crowley and Goodall. Further,

the Committee requested quarterly reports be made to

the Board on the progress of the guidelines.



(4) Accepted a report from President Goodall on guidelines

on the University-Rebels Club relationships.



Mr. Chris Karamanos announced his sub-committee would

be meeting this week and would request information

and questions from members of the Board of Regents,

the Boosters Club, and Alumni Club, and University

Administrators concerning these relationships and

financial control.



Ms. Del Papa moved approval. Seconded by Mrs. Gallagher.

Motion carried.



12. Request for Alumni Building, UNLV



President Goodall received a request from the UNLV Alumni

Association for permission to build an Alumni building on

University property between Maude Frazier Hall and Archie

Grant Hall with a lease for 75 years at $10 per year. The

building will be approximately 4000 square feet and would

house the Alumni offices. Space is available for the UNLV

Development Office and the UNLV Foundation, and the Associ-

ation further asks that that space be traded for University

Services to include maintenance, janitorial work and utili-

ties (Ref. B). Mr. Bill Terry, President of the Alumni

Association, stated that the house would be built entirely

with private funds. Mr. Scott Johnson, Committee Chair,

presented an architectural plan to the Board.



Mrs. Fong moved approval, with the understanding that the

Regents have to approve the building plans, etc., as with

any University facility. Seconded by Mrs. Kenney. Motion

carried.



13. Approved a Request for Legislation to Establish State

Arboreta



President Crowley and President Goodall requested authoriza-

tion to draft legislation establishing UNR and UNLV as State

Arboreta. This recommendation is in keeping with the prac-

tice in other states, where State Arboreta are commonly es-

tablished on University Campuses.



The establishment of the two Campuses as State Arboreta

would facilitate research in this area, as well as provide

for improved planning and record keeping. It is also ex-

pected to increase the level of private donations of plants,

trees, shrubs and related contributions. No additional ex-

penses will be required should the proposed legislation be

approved, although, over the long term, consideration would

be given to adding limited staff to develop and supervise

the arboreta.



Ms. Del Papa moved approval. Seconded by Mrs. Fong. Motion

carried.



14. Medical School Emergency Item



Chairman Mc Bride requested an emergency item.



Mrs. Gallagher moved approval. Seconded by Mr. Melton.

Motion carried.



Chairman Mc Bride submitted the following resolution for

approval:



RESOLUTION #83-1



The University of Nevada School of Medicine has an 1982-

83 State appropriation of $5.1 million which it has aug-

mented with an additional $5 million raised internally

(including $600,000 in research grants, $582,000 in

training grants, $400,000 in private gifts, and $1.9

million in Veterans Administration support). All of the

School's buildings have been constructed exclusively

with private and federal dollars, for a total of $7.7

million in 4 buildings on the UNR Campus.



The School has trained 341 students since its inception

in 1971 and this year has a 15% increase in applicants

for the Class of 1987. 70% of the School's 4-year grad-

uates are taking residency training in primary care

specialties. 20% of the graduates of the School who are

practicing in Nevada are practicing in rural Nevada.

The School has 387 community physicians who are commit-

ted to the philosophy of the School and who volunteer

their time as faculty members.



The School's office of rural health provides help in

the recruitment and retention of physicians in rural

areas and technical assistance and consultation to

rural communities.



The School's major affiliated hospital is the Reno

Veterans Administration Medical Center and the continued

provision of quality medical care to veterans and con-

tinued funding for the VAMC is contingent upon this

affiliation. The Veterans Administration contributes

$1.9 million annually to the School of Medicine in sup-

port of faculty, staff and residents' salaries. The

School's Community Health Center served 4000 indigent

patients in 1982.



The School has assisted in accreditation for residency

training programs at Southern Nevada Memorial Hospital,

thereby involving itself in medical programming State-

wide.



The School is integral to University undergraduate

programs in providing teachers for pharmacology, phys-

iology, anatomy and nursing courses. It has been in-

strumental in establishing and coordinating a Center

for geriatric education and research with the UNR

Schools of Nursing, Home Economics and Arts and Science.

It is involved with the UNR Colleges of Agriculture

and Engineering in development of high-tech bio-engi-

neering programs.



In light of this substantial record of accomplishment

and recognizing that the State has a moral and legal

responsibility both to the students who have enrolled

expecting a 4-year education and to the many donors

and friends who have invested in good faith in the

School's future, the University of Nevada Board of

Regents expresses its full and continuing support of

the School of Medicine.



Mrs. Gallagher moved approval. Seconded by Mr. Melton.

Motion carried.



Chairman Mc Bride stated that in meeting with Legislators,

Regents would discuss the fact that they are also elected

-- by the same constituents -- and do have constitutional

responsibility for managing higher education in the State.

Further, they will respectfully request that Legislators

refrain from attacking the Medical School every 2 years.

These continual attacks are not good for the System or the

State, and certainly adversely affect students and faculty

morale.



President Goodall stated that UNLV wholeheartedly supports

the Medical School.



15. Approved TMCC Foundation Board Members



President Eardley requested approval of the following mem-

bers to be added to the TMCC Foundation Board:



Mr. Robert A. Cashell

Mr. William Hull

Mr. Max Johnson

Mrs. Sue Broadbent Siri



Ms. Del Papa moved approval. Seconded by Mrs. Gallagher.

Motion carried.



16. UNS Legislative Program for 1983 Session



The System Legislative Program for the 1983 Session, as out-

lined in Ref. C and filed with the permanent minutes, was

discussed.



Mrs. Gallagher moved approval. Seconded by Mrs. Whitley.

Motion carried.



17. Approval of Sabbatical Leaves, 1983-84



Nevada Revised Statutes and Board of Regents policy provide

for the total number of sabbatical leaves which may be

awarded each year (Ref. D filed with the permanent minutes).



Utilizing the criteria which have been followed in previous

years, the maximum available leaves for 1983-84 are:



UNLV - 8

UNR - 11

CCCC - 4

NNCC - 1

TMCC - 2

WNCC - 1

Unit - 1



A. University of Nevada, Las Vegas - President Goodall

recommended the 8 sabbatical leaves available to UNLV

to be awarded to the following:



Frank Borsenik, Hotel - Fall 1983

Jerry Crawford, Theatre Art - Spring 1984

Stanley Hillyard, Biology - Spring 1984

Terry Knapp, Psychology - Academic Year 1983-84

John Nixon, Management - Academic Year 1983-84

Mark Weinstein, English - Fall 1983

Paul Aizley, Math - Academic Year 1983-84

A. Dina Titus, Political Science - Spring 1984



Alternates



Christoper Hudgins, English - Academic Year 1983-84



See Ref. E for summary of proposed projects.



B. University of Nevada, Reno - President Crowley recom-

mended the 11 sabbatical leaves available to UNR be

awarded to the following:



Stephen J. Jenkins, Biology - Academic Year 1983-84

Bruce T. Moran, History - Academic Year 1983-84

Leonard Weinberg, Political Science - Spring 1984

James W. Hulse, History - Academic Year 1983-84

Beatrix Gardner, Psychology - Academic Year 1983-84

Robert F. Peterson, Psychology - Academic Year 1983-84

J. Nelson Rojas, Foreign Languages & Literatures -

Fall 1983

George R. Twardokens, Recreation & Physical Education -

Academic Year 1983-84

Richard L. Siegal, Political Science - Fall 1983

Anne B. Howard, English - Fall 1983



Alternates



James K. Mikawa, Psychology - Academic Year 1983-84

John H. Trent, Curriculum & Instruction - Spring 1984



See Ref. F for summary of proposed projects.



C. Clark County Community College - President Eaton recom-

mended the 4 sabbatical leaves available to CCCC be

awarded to the following:



Robin Nelson, Business Division - 6 months

Richard Steadman, Science and Health - full year

Ernest Searles, Business Division - 6 months

Ed Horn, Business Division - full year



See Ref. G for summary of proposed projects.



D. Truckee Meadows Community College - President Eardley

recommended the 2 sabbatical leaves available to TMCC

be awarded to the following:



Betty Elliott, Science - Spring 1984

Deloris Middlebrooks, Nursing - Fall 1983



Alternates



William Baines, English - Fall 1983

Paul Davis, Social Science - Spring 1984



See Ref. H for summary of proposed projects.



E. Western Nevada Community College - President Davis rec-

ommended the 1 sabbatical leave available to WNCC be

awarded to the following:



Donald Carlson, Liberal Arts - Spring 1984



See Ref. I for summary of proposed projects.



F. Desert Research Institute - President Murino recommended

the 1 sabbatical leave available to DRI be awarded to

the following:



Joy Leland, Social Sciences Center - Academic Year

1983-84



See Ref. J for summary of proposed projects.



Ms. Del Papa moved approval. Seconded by Mrs. Fong.

Motion carried.



18. Approval of Policy for Chancellor to Accept Gifts and Grants



Approved the following policy which will allow the Chancel-

lor to accept gifts and grants:



In those instances when it would be inexpedient to wait

for the next regular meeting of the Board of Regents

for the purpose of accepting pledges, gifts and grants,

the Chancellor of the University of Nevada System is

authorized in the name of the Regents to accept pledges,

gifts and grants for the benefit of the University of

Nevada or any of its member institutions, under the

following conditions:



(1) The purpose of the gift or grant shall not con-

stitute an exception to an approved University

program, policies and construction projects;



(2) Acceptance of a gift or grant shall not involve

a commitment for more than 5 years;



(3) Acceptance of the gift shall not obligate the

institution or the University of Nevada System to

expenditures or costs for which there are no es-

tablished fund sources;



(4) Expenditure of the gift funds does not involve

the construction of facilities not previously

approved by the Board of Regents.



Authority to accept pledges, gifts and grants not meet-

ing the above conditions shall be expressly retained

by the Board of Regents.



Pledges, gifts or grants which have been accepted by

the Chancellor under the above delegation of authority

shall be reported to the Board of Regents at its first

regular meeting following acceptance.



Public announcement of pledges, gifts and grants shall

not be made until accepted by the Chancellor or the

Board of Regents.



Procedures for the receipt and acknowledgement of gifts

shall be developed by the Vice Chancellor for Finance,

in consultation with the appropriate business and de-

velopment officers of the member institution.



Ms. Del Papa moved approval. Seconded by Mrs. Fong. Motion

carried.



President Davis introduced Le Roy Silver, President of USA,

WNCC's Student Association.



President Judith Eaton distributed copies of the UNLV/CCCC Trans-

fer Guide.



The meeting adjourned at 3:25 P.M.



Mary Lou Moser

Secretary of the Board

01-07-1983